Administrative Assistant - Financial Services

Wise May are looking for an Administrative Assistant to join a collaborative Financial Management Services firm in the City of London. This role is a hands on and varied role, that will require you to work proactively whilst building on your knowledge and experience within an Administrative based role.

This role is permanent and full-time position, offers a hybrid working structure of 4 days in the office and 1 day remotely - With the working hours if 9am - 5:30pm.

• Oversee general office operations and give reports to the management.
• Arrange and organise online meetings and welcome guests upon arrival to the office.
• Book meeting rooms for employee and external guests as required.
• Serve as the point of contact for employees for general information, enquiries, and access to shared files.
• Make sure the reception, visitor seating, kitchen, and staff breakout areas are clean and organised.
• Ensure the kitchen is stocked with supplies weekly.
• Assist Directors and senior employees with ad hoc tasks, including diary/meeting management and arranging travel and accommodation.
• Assisting HR with the co‑ordination and implementation of new employee inductions; including liaison with the HR team and the IT services provider (as required) to organise equipment, building passes, phones, etc.
• Assist colleagues with ad hoc tasks as required.
• Organising staff events such as corporate themed events (e.g. International Women’s Day), celebrations, team breakfasts and socials, fundraising activities and joiners’ drinks.
• Coordination & Liaison with other admin colleagues in other offices.

• Proven Administrative Experience.
• Strong organisation and time management skills.
• Excellent knowledge and hands‑on experience of MS Office (Word, Excel and PowerPoint).
• Attention to detail.
• Excellent written and verbal communication skills.
• Working knowledge of office equipment; printers, scanners etc.
• The ability to build good working relationships with other members of staff.
• The ability to work alone, having a pro‑active manner, as well as having the ability to act as an effective team member.

• Working with a supportive, warm and friendly team
• Annual Discretionary bonus
• 25 days annual leave excluding bank holidays
• Pension – 5% employers’ contribution, 4% employee contribution
• Private Medical Insurance
• Annual Season Ticket Loan
• Cycle to work scheme
• Eye Care Vouchers