Building Safety Project Co-ordinator

Description

Berkeley Group builds homes and neighbourhoods across London, Birmingham and the South of England. We revive underused land, creating welcoming, sustainable and nature-rich places where communities thrive and where people of all ages and backgrounds enjoy a great quality of life.

Department: Estates

Location: Fulham, London

We specialise in long‑term brownfield regeneration, focusing on challenging and complex sites that are beyond the scope of conventional home‑builders. We are highly collaborative, working with councils and communities to create a shared vision and to unlock a mix of social, environmental, economic and commercial value that benefits all our stakeholders.

Our passion for quality and design underpins everything we do. All Berkeley homes are created with care, expertise and relentless attention to detail.

• Provide comprehensive administrative support to the Estates Team, including invoice coding and payment, tracking developer debt, and coordinating the execution of legal documentation.
• Maintain and organise development and project files, ensuring all documents are structured logically and easily accessible.
• Prepare, distribute, and manage key team and project documentation, including meeting agendas, minutes, and reports.

• Serve as the project lead (under the guidance of the Head of Estates) for the renewal of EWS1 Forms and FRAEW reports by our appointed Fire Engineers.
• Ensure Fire Engineers have all necessary documentation and track project progress to meet established deadlines.
• Coordinate meetings and site visits, ensuring all logistical arrangements are in place.
• Monitor project timelines, milestones, and deliverables, keeping all stakeholders informed of key deadlines and progress.
• Assist in maintaining and updating project schedules to ensure alignment across teams.

• Work with the Technical and Estates Teams to collect Key Building Information (KBI) required for registering new High‑Risk Buildings (HRBs) with the Building Safety Regulator (BSR).
• Register new HRBs on the BSR portal and maintain accurate records of all submissions.
• Update the BSR portal as directed, reflecting any changes to the KBI for the HRB portfolio.
• Collaborate with our appointed consultants, Airey Miller, to ensure they have the necessary information to prepare Building Safety Case Reports (BSCRs).
• Coordinate the review process for draft BSCRs, liaising with the Technical and Estates Managers to finalise documents and prepare close‑out reports for HAZID & Structural Surveys.
• Maintain the central BSCR tracking spreadsheet to ensure transparency and accessibility of project status.
• Monitor the central Estates Management inbox for BSR communications, including invitations to submit new BSCRs or Requests for Information (RFIs). Immediately elevate critical communications to the Director of Estates.
• Coordinate responses to RFIs in collaboration with Airey Miller and the Technical/Estates Teams, ensuring timely and comprehensive submissions to the BSR.

• Assist in the collation, review, and organization of compliance documentation, including TQM Appendix 20 Reports, Monthly Operations Meeting Minutes, and Site Audit Pro Reports.
• Ensure all spreadsheets and documents on Estates SharePoint/One Drive are up to date and maintained systematically.
• Organise and archive documentation on the Y‑Drive for efficient retrieval and long‑term record‑keeping.

• Compile and distribute weekly project status reports covering EWS1 Form Renewals, BSCR progress, and compliance updates for the Director of Estates.
• Maintain an issues log to track project challenges or blockers, ensuring timely follow‑up and resolution.
• Assist in preparing and collating Board Reports, ensuring all relevant information is accurately compiled and presented.
• Ensure that Building Safety Costs invoices are coded correctly and issued for approval in a timely manner and in accordance with the company’s payment terms.
• Ensure that Building Safety Costs are recharged to the…