Compliance & Site Administration Coordinator

Compliance & Site Administration Coordinator

Location:

London Heathrow, GB

CEVA Logistics are seeking a Compliance & Site Administration Coordinator to play a critical role in supporting the safe, secure and compliant operation of our site. Working within a highly regulated environment, you will be responsible for maintaining compliance records, administering security and vetting processes, coordinating mandatory training activities, and providing essential operational and administrative support.

• Administer activities relating to Aviation Security (AVSEC), Civil Aviation Authority (CAA) requirements, Dangerous Goods compliance, Good Distribution Practice (GDP) standards, GDPR requirements and Disclosure and Barring Service (DBS) vetting processes; maintain records, coordinate checks, manage renewals and ensure documentation is accurate, current and audit-ready.
• Take ownership of staff security administration: maintaining employee records, training files and site access registers; issue security passes, manage access permissions, verify eligibility requirements and keep vetting and compliance records up to date.
• Coordinate mandatory training activities, arranging bookings, maintaining training records and ensuring compliance requirements are met across the workforce.
• Support internal and external audits by providing accurate documentation and evidence when required.
• Manage meeting room bookings and site visitor arrangements, coordinating room set up, audio visual requirements, catering and hospitality services for both UK and international visitors.

• Previous experience in an administrative, compliance, security or records management role, ideally within a regulated environment such as aviation, logistics, transport, healthcare or pharmaceuticals.
• Highly organised, able to manage large volumes of information with exceptional accuracy and attention to detail.
• Experience maintaining confidential records, managing compliance documentation and working to strict deadlines.
• Strong IT skills, including Microsoft Office applications and experience using databases, record management systems or scheduling platforms.
• Ability to prioritise effectively and balance multiple responsibilities.
• Knowledge of Aviation Security (AVSEC), DBS processes, GDPR, Dangerous Goods regulations or Good Distribution Practice (GDP) standards is advantageous.

We offer a benefits package that includes competitive annual leave entitlement with a holiday buy scheme, pension and life assurance.

We value your professional and personal growth and provide plenty of career opportunities.

CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates in an equal and inclusive way consistent with employment legislation and best practice. We aim to select the best available person for every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status.

Candidates will be subject to the necessary right to work checks for the UK and Ireland.