Executive Assistant - Temp

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Our client a well-respected property firm are seeking a proactive and personable Executive Assistant. This is a varied, hands‑on role supporting a Managing Director while playing a key part in the smooth day‑to‑day running of the office and providing wider business support. Stunning offices in the heart of Mayfair with a small but mighty team of 30 people.

If you enjoy working in a fast‑paced environment, take pride in being organised, and happy to get involved wherever needed – this is the perfect role. You will work as part of a collaborative business support team and become a trusted point of contact across the organisation. The position combines executive support, office management, and finance administration, offering plenty of variety and responsibility.

Due to the immediate need this is a temp to perm opportunity.

• Managing a busy diary, inbox, and meeting schedule
• Coordinating UK and international travel, including detailed itineraries
• Preparing board reports, presentations, and key business documents
• Providing proactive day‑to‑day support to the Managing Director

• Overseeing the smooth day‑to‑day running of the office
• Organising team events, meetings, and hospitality for visitors
• Supporting internal communications
• Coordinating Health & Safety processes and supplier relationships

• Processing invoices and employee expenses
• Assisting with board reporting and project administration
• Coordinating meetings and supporting data protection administration
• Providing ad hoc support across the wider leadership team, including travel bookings, venue sourcing, research, and event coordination.

• Previous experience in a Team Assistant, Executive Assistant, or Office Manager role
• Excellent organisational and time management skills
• A proactive, hands‑on approach with the confidence to use your initiative
• Strong communication skills and the ability to build relationships at all levels
• High attention to detail and the ability to manage confidential information professionally
• A flexible, positive attitude and willingness to support wherever required
• Please note this is an office‑based role

This is an excellent opportunity to join a friendly, collaborative team in a varied role where you can make a real impact from day one.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.