Executive Assistant - Family Office

Family Office Associate / Executive Assistant

Location:

United Kingdom
Reporting to:
Principal / Family Office Director

A private family office is seeking a highly organised and discreet Family Office Associate / Executive Assistant to support the principals with lifestyle management, administrative coordination, and operational support across personal and property-related matters.

The role requires exceptional attention to detail, strong organisational skills, and the ability to manage multiple priorities in a fast-paced and highly confidential environment. The successful candidate will work closely with the principals and external advisors to ensure the smooth running of day-to-day family office activities.

• Travel & Lifestyle Management:
  Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, transport, and detailed itineraries
• Travel bookings and experiences:
  Manage luxury travel bookings, restaurant reservations, and experiences
• Private events and hospitality:
  Arrange and coordinate private events, social engagements, and hospitality bookings
• Property sourcing and rentals:
  Assist with sourcing and arranging short-term and long-term property rentals in the UK and internationally
• Property operations:
  Liaise with property managers, estate staff, and service providers to ensure properties are maintained and operational
• Property logistics:
  Coordinate contractors, maintenance services, and property-related logistics as required
• Financial tracking:
  Track and organise invoices, receipts, and expenses for family office activities
• Payments and records:
  Assist with processing payments and maintaining records of household and lifestyle expenditures
• Financial documentation:
  Support the preparation and organisation of financial documentation when required
• Advisor coordination:
  Act as a point of contact for external advisors including lawyers, accountants, property managers, and service providers
• Meetings and follow-ups:
  Coordinate meetings, documentation, and follow-ups with professional advisors
• Administrative & Ad Hoc Support:
  Provide general administrative support to the family office
• Personal errands:
  Manage ad hoc requests and personal errands for the principals
• Recordkeeping:
  Maintain organised records and documentation related to travel, properties, and service providers

Experience

• 2–5 years’ experience in a family office, private household, concierge, lifestyle management, or high-level administrative role
• Experience supporting high-net-worth individuals is preferred

Skills

• Exceptional organisational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• High level of discretion and professionalism
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and general administrative systems

Personal Attributes

• Proactive and solution-oriented mindset
• Ability to work independently and respond quickly to changing priorities
• Highly trustworthy with a strong sense of confidentiality
• Calm and professional under pressure

• Some flexibility outside standard hours may be required depending on travel and family schedules
• The role may involve occasional travel or on-site visits to properties