Office Manager​/PA​/EA​/Administrator

As we expand, we are seeking a highly organised and proactive individual to support our leadership, operations, and wider business functions.

This is a multi‑faceted role combining responsibilities of a Personal Assistant (PA), Executive Assistant (EA), Office Manager, and Administrator. You will play a key role in supporting senior leadership, managing office operations, assisting with basic finance tasks, maintaining CRM systems, and helping the entire business run smoothly day‑to‑day.

• Provide PA/EA support to company directors, including diary management, travel arrangements, and meeting coordination.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Handle confidential information with discretion.

• Oversee the day‑to‑day running of the office, including supplies, maintenance, and liaising with vendors.
• Ensure health & safety compliance and manage office policies and procedures.
• Coordinate IT and facilities support as needed.

• Manage incoming communications, including emails, calls, and post.
• Maintain company records, filing systems, and documentation.
• Assist with onboarding new staff and maintaining HR records.
• Perform accurate data entry and maintain internal databases.
• Support basic bookkeeping tasks, including invoice processing, credit control, expense tracking, and reconciliation.
• Liaise with external accountants and assist with preparation of financial documentation.
• Assist with budget tracking and reporting.

• Maintain and update the company’s CRM system with client and project information.
• Ensure data accuracy and consistency across platforms.
• Generate reports and assist with client communications and follow‑ups.

• Assist the Operations team with scheduling, timesheets, logistics, and internal coordination.
• Help track project timelines, deliverables, and resource allocation.
• Support procurement and vendor management processes.
• Provide general support across departments, including sales, technical, and client services.

• Assist with planning and running in‑person company events, including logistics, catering, venue coordination, and guest management.
• Support internal workshops, client meetings, and team gatherings.

• Proven experience in a similar PA/EA/Office Manager/Administrator role.
• Strong organisational and time‑management skills.
• Proficiency in Microsoft Office and general IT systems.
• Basic understanding of bookkeeping and finance processes.
• Experience with CRM systems and data entry.
• Ability to work independently and support multiple teams.
• Experience in a tech or cyber security environment.
• Familiarity with accounting software (e.g. Xero, Quick Books).
• Experience supporting company events or client‑facing activities.
• Understanding of confidentiality and data protection principles.

• A dynamic and supportive working environment.
• Opportunities for professional development.
• Flexible working hours (within office‑based expectations).