Document Controller

Location: Greater London

Document Controller
London Hybrid – 3 to 4 Days in the Office
£45,000 to £50,000

A leading renewable energy business is looking for a Document Controller to join its Project Controls team, playing a key role in managing project documentation across a growing portfolio of energy projects.

Purpose

You'll be responsible for maintaining project documents, ensuring accurate information is distributed across the organisation on time, and managing the project document control system / EDMS platform.

Key Responsibilities

* Execute document control protocols and procedures as assigned by the Project Controls Manager

* Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval

* Build understanding of project management principles, quality systems, quality plans, and working procedures

* Implement project management and quality elements within the document control function

* Monitor control and check points to ensure procedures are being followed

* Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager

* Enforce approved document control procedures across the project organisation, liaising with other teams and participants

* Identify non-conformances and report them for resolution

* Continuously identify opportunities to improve the document control process

* Prepare document status reports as directed

* Support training on document control systems and skills transfer

* Build strong working relationships across project teams and participants

* Mentor and support junior document control staff through on-the-job training

* Stay adaptable in a fast-paced, evolving environment

* Maintain effective working relationships across a diverse global business

What We're Looking For

* Strong written and spoken English

* Minimum 2 years' experience controlling project documents or correspondence on large, complex projects

* Proven experience with document control procedures and protocols

* Familiarity with EDMS or project collaboration tools (e.g. Pro Arc, SharePoint, Live Link)

* Experience implementing procedures on live projects

* Understanding of project interfaces across disciplines and systems

* Background in Engineering, Construction, or Resource industries

* Excellent communication skills, comfortable liaising directly with clients and project teams

* Able to work independently under written procedures and instructions

* Strong organisational, analytical, and problem-solving skills

* High attention to detail

* Flexible and willing to travel for training or other purposes

* Desirable: experience preparing document control forms/templates

* Desirable: working knowledge of ISO 9001