PA & Office Manager - Corporate Communications Agency

Overview

We have a fantastic opportunity for a friendly, proactive and highly organised PA & Office Manager to join our team in London. Supporting the work of our Executive Chairman, Group CEO and the Board of Directors, you will play a pivotal role in ensuring the business runs smoothly and meets its ambitious growth targets.

This role would suit someone at the early stages of their PA career who is looking for an exciting, varied position within a fast-growing business. We are looking for a smart, energetic and highly adaptable individual with a flexible approach to work, a positive outlook and a genuine desire to be part of a close-knit team. Personality is key for this role, we want someone who enjoys building relationships, embraces new challenges and brings enthusiasm, humour and common sense to everything they do.

The core responsibility will be to support with diary management, including organising meetings and arranging travel (across time zones) for our Executive Chairman and Group CEO, as well as supporting the delivery of various high-profile, confidential projects aimed at growing and developing our business. You will also provide administrative support to the Board of Directors and the wider Group as required, ensuring priorities are met.

There is also a variety of office tasks and projects to ensure a smooth and efficient office experience and that our "home" in Fulham Palace is well looked after. You will play an important role in maintaining our positive culture, helping to organise social events and ensuring the office remains a welcoming and enjoyable place to work.

We are looking for an exceptional candidate with confidence, meticulous attention to detail, excellent organisational skills and the ability to maintain high standards while working flexibly in a fast-paced environment. This is a key position within our team and the post holder will need a can-do attitude, a great sense of humour and a willingness to contribute positively to the wider business.

Please note that this is not a traditional career PA role. We are not looking for someone seeking a highly structured environment; instead, we are looking for a bright, ambitious individual who wants to learn, develop and grow with the business. Given the nature of the role, candidates should be based within easy reach of our office in SW6 6EA
, ideally around the Putney Bridge/Fulham area.

This is an exciting and varied role, pivotal in supporting and enhancing the office environment and employee experience. It is an opportunity to join a successful and growing communications Group with big plans. You will make a difference every day.

You will meet lots of amazing people who are leaders in their field, whilst working on some interesting projects across many areas of the business. The role is office based so you will have a wonderful opportunity to enjoy our picturesque offices in Fulham Palace itself, and explore beautiful Bishops Park, Putney bridge.

• Providing diary management support including arranging meetings with internal and external attendees, booking meeting rooms, arranging any business travel/visa requirements and booking taxis and couriers upon request.
• Supporting the Executive Chairman and Group CEO on group projects by providing research, preparing briefing materials and presentations, arranging meetings and managing and engaging with relevant stakeholders.
• Providing clerical support – including printing, binding and proofreading, and preparing meeting agendas, transcript synthesis, taking/distributing minutes, including from regular board meetings.
• Project managing the logistics for company events such as the monthly company updates, the annual company Forum, and other social activities.
• Acting as liaison between PCG and Fulham Palace, building strong relationships with key palace employees, attending relevant palace meetings, and reporting back on communications and acting swiftly on any issues.
• Raising purchase orders for internal purchases and managing the monthly expenses for the Executive Chairman and Group CEO and ensuring the correct approval processes are adhered to.
• Building…