More jobs:
Administrator, Office Administrator/ Coordinator, Administrative/Clerical
Job in
Greater London, London, Greater London, W1B, England, UK
Listed on 2026-07-22
Listing for:
Heathrow Employment & Skills Academy
Full Time
position Listed on 2026-07-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
We are seeking a highly organised and proactive Administrator to support daily operational activities. The ideal candidate will have strong administrative experience, be detail-oriented, and possess a good understanding of maintenance systems, compliance requirements, and office processes within a fast-paced environment.
Key Responsibilities- Manage and process work orders using MAXIMO to ensure timely completion and compliance with KPIs
- Work with CMO-WANs systems and support maintenance-related workflows
- Assist with the preparation and compilation of RAMS (Risk Assessments and Method Statements)
- Ensure adherence to Health & Safety regulations, compliance standards, and Heathrow processes and procedures
- Provide general office administration support, including document control, record keeping, and data management
- Handle invoicing, database uploads, and system updates accurately and efficiently
- Monitor and track Planned Preventative Maintenance (PPM) schedules and tasks
- Communicate effectively with internal teams to ensure smooth operations
- Proven experience in office administration within a similar environment
- Working knowledge of MAXIMO or similar maintenance management systems
- Familiarity with CMO-WANs (or similar operational systems)
- Strong understanding of Health & Safety compliance and procedures
- Experience in compiling and reviewing RAMS documentation
- Proficient in Microsoft Office 365 (Word, Excel, Outlook, etc.)
- Experience with invoicing systems and database management
- Knowledge of PPM maintenance processes and KPI-driven environments
- Strong organisational and time-management skills
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Excellent communication and problem-solving abilities
- Ability to prioritise workload in a fast-paced environment
- Experience working in an airport or regulated infrastructure environment (e.g., Heathrow)
- Previous exposure to engineering or facilities management sectors
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
×