Personal Assistant

Our client, a leading name in property, is seeking a Personal Assistant with light touch Office Manager duties to join their busy private office, supporting a Managing Director while playing a key role in the smooth day-to-day running of the business.

This is a varied, fast-paced role that combines executive support, office management, and administrative assistance across finance and wider business operations. The successful PA will be a proactive self-starter who enjoys taking ownership, thrives in a collaborative environment, and is happy to get involved wherever needed.

This is a new role and due to the immediate need is a temp to perm opportunity, you will be working closely with the PA to the CEO in gorgeous offices in the heart of Mayfair.

• Managing a busy diary, inbox, and meeting schedule
• Coordinating domestic and international travel, including detailed itineraries
• Preparing board reports, presentations, and key business documents
• Providing high-level administrative support to the Managing Director

• Overseeing the day-to-day running of a busy office
• Coordinating facilities management and liaising with suppliers
• Organising company events, meetings, and visitor hospitality
• Assisting with PR activity and press releases
• Supporting Health & Safety administration and compliance
• Liaising with IT support and managing office supplies and maintenance

• Processing invoices and expenses
• Coordinating meetings and providing administrative support to the wider team Assisting with ad hoc tasks including travel bookings, venue sourcing, research, and event coordination

• Previous experience in a Personal Assistant or Team Assistant role
• Exceptional organisational and time management skills
• A proactive, hands-on approach with the ability to anticipate needs
• Strong communication skills, both written and verbal
• Excellent attention to detail and the ability to multitask effectively
• Confidence working with senior stakeholders
• A professional, flexible, and solutions-focused attitude
• Strong Microsoft Office skills and general IT confidence
• Please note this is an office-based role

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things running smoothly, and wants to become an integral part of a supportive and collaborative team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy