Japanese speaking Legal Secretary ​/ Office Administrator

Job Title:

Japanese speaking Legal Secretary / Office Administrator The Skills You'll Need:
Japanese, PA, secretary, office administration Your New Salary:
Up to £45,000 per annum, depending on experience

Location:

London, Zone 1 Permanent/ Full-time Start: ASAP

Working hours:

37.5 hours Japanese speaking Legal Secretary / Office Administrator
- Key Responsibilities

• Managing diaries, coordinating meetings, and arranging domestic and international business travel.
• Preparing, formatting, filing, and maintaining legal and administrative documentation.
• Assisting with invoice processing, expense administration, and payment-related matters.
• Managing reception duties, including welcoming visitors, handling telephone enquiries, and processing incoming and outgoing correspondence.
• Liaising with the Japan head office and other international offices to facilitate effective communication.
• Monitoring office supplies and supporting the efficient operation of the office.
• Providing administrative support to the Finance and Human Resources functions as required.
• Undertaking general administrative duties to support the wider team.

• Previous experience in a secretarial, administrative, or executive support role, preferably within a professional services environment.
• Business-level proficiency in both Japanese and English, with excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple priorities and work to deadlines.
• A high level of accuracy, discretion, and attention to detail.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.