Senior Personal Assistant

Location: Greater London

Job Description Senior Personal Assistant

Contract:

Full-time, permanent

Team:
Office Services UKOffice

Location:

London, UK

The role:

This position provides comprehensive and confidential administrative support and assistance to the Partners and Directors of the UK offices. This role has a direct impact on the performance of the staff they support and helps to ensure the smooth and efficient administration of the office. The main duties of the Personal Assistant include, but are not limited to, support to manage workloads and activities, maintaining diaries, monitoring emails, and monitoring & maintaining work in progress.

What your day will look like:

Coordinate and maintain the diaries of the Partners, Practice Leaders and Directors, including organising all appointments, meetings, travel arrangements, etc.

Arrange detailed travel schedules alongside our travel provider for Partners, Practice Leaders and Directors and other staff members when necessary

Develop strong working relationships with each leader; think proactively, anticipate needs and future challenges, propose solutions to enable effective decision-making

Monitor, respond to and redirect emails as appropriate for Partners, Practice Leaders and Directors Identify, anticipate and prepare information requirements for the Partners, Practice Leaders and Directors for meetings, presentations, RFPs etc.

Assist the marketing team with arranging internal and external events and being onsite where needed

Lead project-based work and take full ownership with minimal guidance and supervision, and see through to completion

Offer guidance to other regional PAs and support with their onboarding

Document assistance using the Microsoft suite

Prepare and submit expense claims via Emburse Ensure appropriate handover coverage is in place when absent and provide support and coverage for team members

Other ad hoc administrative duties as required

The team:

The Person al Assistant role sits within the Office Services Team and reports into the PA Manager. This team are responsible for all office administration, facilities and general office support as well as assisting Managers, Directors, and Partners across the business.

What we are looking for:

Essential criteria:

Have extensive experience within a similar role and be highly skilled in prioritising and organising work of your own and of others

Able to act under minimal instruction

When work is allocated, clarifies issues that are unclear and asks for the necessary information to complete tasks

Possess a collaborative approach within the PA team to ensure all Stakeholder objectives and goals are met Identify & implement effective processes to manage workflow and meet deadlines

Demonstrates proficiency in Microsoft Office 365 (Word, Excel, Powepoint) Sharepoint, and Outlook Completes tasks within agreed time-frames and in line with expectations

Ensures work completed is accurate and follows best practices

Keeps colleagues aware of the progress of matters to manage expectations, and informs of conflicting priorities/requesting assistance as problems arise / informing senior staff of current capacity

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our UK offerings include:

Competitive Salary:
We offer salaries that reflect your skills and experience

Health and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platforms

Lifestyle and Savings:
Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resources

Protection and Security:
Life assurance, group…