Personal Assistant

Personal Assistant / Office Manager

Location:

Sutton Salary: £35,000 - £45,000

Hours:

Monday to Friday, 09:00am - .5.30pm Job Specification:
Personal Assistant / Office Manager

Position Overview We are seeking a highly organised, proactive, and professional individual to join our team as a Personal Assistant / Office Manager . This position plays a pivotal role in supporting the Director while ensuring the smooth day-to-day operation of the office. The successful candidate will be detail-oriented, resourceful, and capable of managing multiple priorities within a fast-paced environment. This is an excellent opportunity for an experienced PA or Office Manager looking for a varied role that combines executive support, office management, and administrative coordination.

Key Responsibilities 1. Executive Support & Diary Management Manage the Director's diary, scheduling appointments, meetings, and events. Coordinate and prioritise meetings, ensuring all relevant documentation and information are prepared in advance. Proactively remind the Director of upcoming commitments, deadlines, and key priorities. Act as a gatekeeper, managing requests and ensuring efficient use of the Director's time.
2. Communication & Correspondence Manage emails, telephone calls, and correspondence on behalf of the Director. Draft, proofread, and prepare business correspondence, reports, presentations, and meeting documents. Maintain professional communication with clients, suppliers, and stakeholders. Handle confidential and sensitive information with a high level of discretion.
3. Office Management Oversee the smooth running of the office environment. Manage office supplies, equipment, and relationships with external suppliers. Coordinate maintenance requirements and ensure facilities are well maintained. Assist with the implementation and improvement of office processes and procedures.