Personal Assistant- Business Support Officer

PA / Business Support Officer

Location:

Thames Valley (Hybrid Working)

Contract:

temp - TBC Organisation: NHS About the Role We are seeking an exceptional PA / Business Support Officer initially on Temp basis to provide high-quality executive support to the Senior Business Manager and the offices of the Chair and Chief Executive. This is a varied and rewarding role at the heart of a busy executive function, supporting senior leaders to deliver key priorities across the organisation.

You will be responsible for coordinating senior-level meetings, managing complex diaries, providing personal assistant support, preparing agendas and minutes, managing projects and supporting the smooth operation of executive business. Acting as a key point of contact for internal and external stakeholders, you will demonstrate professionalism, discretion and excellent organisational skills at all times. This role is ideal for an experienced PA, Executive Assistant, Business Support Manager or Senior Administrator who thrives in a fast-paced environment and enjoys working independently while supporting senior leaders.

Key Responsibilities Provide comprehensive PA and administrative support to senior executives. Manage complex electronic diaries and coordinate appointments and meetings. Organise and support executive meetings, including agenda preparation, minute-taking and action tracking. Draft professional correspondence, reports, presentations and other documentation. Manage confidential and sensitive information with the highest levels of discretion. Support projects through information gathering, data analysis and progress reporting.

Coordinate meetings, events, workshops and away days. Maintain databases, filing systems and administrative records. Respond to enquiries from colleagues, stakeholders and members of the public. Support recruitment, onboarding and HR-related processes. Monitor deadlines and ensure actions are completed within agreed timescales. Build effective working relationships with internal and external stakeholders. About You We are looking for someone who can confidently manage multiple priorities while maintaining exceptional attention to detail.

Essential Skills and Experience Experience in a PA, Executive Assistant, Business Support Manager or similar administrative role. Excellent organisational and time-management skills. Outstanding written and verbal communication skills. Strong experience using Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams. Experience arranging and supporting meetings, including minute-taking. Ability to handle complex, sensitive and confidential information. Strong problem-solving skills and the ability to work independently.

Experience producing reports, analysing information and maintaining records. Ability to build positive relationships with a wide range of stakeholders. Experience managing competing priorities and tight deadlines. Desirable Previous experience working within the NHS, public sector or healthcare environment. If you are an organised, proactive and professional business support specialist looking to make a meaningful contribution within a dynamic NHS organisation, we'd love to hear from you.

Apply today alternatively contact Muzna Naqvi at Reed Reading Office