Facilities Assistant

Our client is a well-established and highly respected professional services organisation based in Central London. They are seeking a proactive and reliable Facilities Assistant to join their Operations team and support the smooth day-to-day running of the office environment

This is an excellent opportunity for someone looking to build a career within facilities, workplace services, or business support. The successful candidate will join a collaborative team and gain exposure to a broad range of office operations and facilities responsibilities within a fast-paced corporate environment

• Support departmental budget monitoring and expenditure tracking using Excel
• Maintain accurate records relating to facilities spend and operational activities
• Assist with office security processes, including access passes and visitor management
• Distribute internal and external mail and coordinate courier services
• Support daily messenger and delivery requirements
• Manage stationery ordering, stock control and distribution
• Assist with document archiving and records management
• Support office moves and furniture relocation projects
• Provide administrative support relating to office systems and telephony
• Maintain stock levels of kitchen, refreshment and office supplies
• Carry out printing, binding and document preparation tasks
• Assist with general workplace and facilities administration
• Support ad hoc projects and operational activities as required
• Ensure communal office areas remain fully stocked and operational
• Follow company policies, procedures and compliance requirements

The ideal candidate will demonstrate:

• GCSEs (or equivalent), including Maths and English
• Good working knowledge of Microsoft Excel, Word and Outlook
• Strong written and verbal communication skills
  
  Excellent organisational skills and attention to detail
• Ability to work using initiative and manage priorities effectively
• A positive, flexible and proactive approach
• Strong team-working abilities and willingness to support colleagues
• Professionalism, reliability and a strong customer-service mindset

• Opportunity to join a market-leading professional services business
• Supportive and collaborative team environment
• Exposure to a broad range of facilities and workplace operations
• Excellent opportunity to develop skills and progress within office services and facilities management

Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.

All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.

Morgan Spencer Limited, registered in England & Wales No: 4254114