Administrative Assistant

Reports to
:
Practice Support Workflow Co-ordinator

Type ofRole
:
Hybrid

Reference number
: 10585

12 Month FTC

We are looking for a motivated and organised Administrative Assistant to join our Banking & Finance team in London.

Working closely with our Practice Support Executives (PSEs) and fee earners, you will provide high-quality administrative support across a broad range of activities, helping the team deliver a high-quality service to our clients.

The role is focused on process-driven tasks, finance and matter administration and general office support, ensuring work is completed accurately, efficiently and within agreed timescales.

This isa great opportunity for someone who enjoys working as part of a collaborative team and is looking to develop a long-term career in legal administration within a leading international law firm.

Financial and Matter Administration

• Support Practice Support Executives with the billing process, including creating matter transaction reports and using the firm's billing system (3E) where required.

Assistfee earners with thetimelycompletion of time recording inIntapp

Time.

Process expenses and invoices using

Emburse.

Provide general financial administrative support, including completion of requisition forms.

Submit ad hoc searches using

Intapp

Open, ensuring all required information is completed accurately.

Monitor the progress of matter administration activities, including following up on conflict searches and other requests whererequiredto ensure matters are progressed in a timely manner.

Coordinate routine diary appointments and meetings.

Book meeting rooms, video conferencefacilitiesand other meeting requirements.

Manage work allocated through the Big Hand Workflow system and monitoring and following up on any pending actions.

Arrange domestic and international travel using the firm's designated travel provider.

Maintain electronic filing withini

Managein accordance withfirm procedures.

Liaise with Business Services teams to resolve routine administrative queries and support day-to-day business operations.

Support the maintenance of client relationship management systems, including Interaction and Radar.

Assist with the administration of client events,seminars and marketing activities in conjunction with the Business Development team and Practice Support Executives.

Prepare engrossments and supporting documentation, including producing, copying,scanning and printing documents.

Liaise with Facilities to order stationery, businesscardsand other administrative supplies

Provide general administrative support to the Projects team as required.

The selected candidate will show:

Solid attention to detail andaccuratetyping skills, with a strong focus on producing high-quality work.

Solid written and verbal communication skills.

Solid proofreading skills, with a commitment to checking work thoroughly before submission to ensure instructions have been followed and work is complete and accurate.

Strong organisational and time management skills, with the ability to prioritise competing tasks effectively and meet agreed deadlines.

An initiative-driven approach, taking ownership of tasks through to completion.

Good IT skills, including Microsoft Outlook, Word,Exceland Teams.

The ability to learn new systems quickly.

The ability to follow established processes and procedures accurately.

A flexible and adjustable approach, with the ability to respond positively to changing priorities.

The confidence to work with minimal supervision whilst recognising when guidance or support is required.

A collaborative approach, with a willingness to support colleagues and contribute to the wider goals of the team.

A positive attitude towards feedback and continuous learning.

The ability to stay professional,professional and reliable when managing competing priorities.

Demonstrates professionalism and exercises discretion when handling confidential and sensitive information.

Previous administrative experience within a busy legal, finance or professional services environment would be beneficial but is not essential.

At Dentons, collaboration, innovation and high-quality client service are at the heart of everything we do. As an Administrative Assistant within the Banking & Finance team, you will receive ongoing training and support, gaining valuable experience across a wide range of legal administrative and finance processes…