Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Legal Administrator – 12-Month Contract

Location: London

Working pattern: Hybrid – ideally 2 days per week in the office, minimum 1 day

Contract: 12 months, full-time

We are currently supporting a leading global life sciences organisation with the appointment of a Legal Administrator on a 12-month contract.

The role will provide administrative support to a team of senior lawyers, working across the US and Europe, as well as supporting the wider Clinical R&D organisation.

This is an ideal opportunity for an experienced administrator who is highly organised, proactive and confident working with senior stakeholders in a fast-paced, international environment.

Key Responsibilities

• Managing domestic and international travel bookings
• Processing and supporting Concur expense claims
• Coordinating meetings and room bookings
• Supporting Docu Sign-related requests
• Raising purchase order requests
• Handling and resolving invoice queries
• Organising couriers and other logistical requirements
• Managing general bookings, including restaurants and team socials
• Triaging incoming mail and emails to the Legal team
• Providing general administrative support to the Legal function
• Working with stakeholders across the UK, US and Germany

About You

We are looking for someone with strong administrative experience who can take ownership

You will ideally have:

• Previous experience in a busy administrative or professional services environment
• Excellent organisational skills and strong attention to detail
• Strong written and verbal communication skills
• Confidence communicating with senior stakeholders
• Experience supporting multiple stakeholders across different locations
• A proactive, can-do approach and the ability to work independently
• Experience working with systems, processes and governed environments
• Patience and resilience when working through detailed processes
• The ability to prioritise competing requests while maintaining accuracy
• A personable and confident approach to working with people at all levels
• The ability to learn new systems and processes quickly

Experience with in legal, pharmaceutical, biotech or another highly regulated environment would be advantageous, but is not essential.

Contract Details

• 12-month full-time contract