Team Administrator

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
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Job Description We are looking for an experienced Team Administrator to support our Real Estate senior leadership team and partners.

Job Description Key day-to-day activities will include the following, but not limited to:
Acting as a central “go-to” contact for the SLT and Partners Complex diary and inbox management across multiple senior stakeholders

Coordinating governance forums (SLT meetings), including materials and logistics

Managing senior stakeholder and client relationships

Prioritising competing leadership demands and making judgement calls on urgency

Ensuring follow-up and accountability on leadership actions

Oversight of service quality and admin delivery standards

Supporting sensitive or confidential matters with discretion

Providing ad hoc support requiring judgement and problem-solving

Tracking and managing actions from leadership meetings

Planning and delivering events and programmes

Managing team communications, including monthly updates and large distribution lists

Supporting finance processes (expense validation, approvals, compliance checks)
Coordinating multi-stakeholder meetings and logistics

Managing and triaging shared requests and coordination activities Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested Photocopying, printing, binding, and scanning documents as requested Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team Booking meetings & meeting rooms as requested including internal events, external events and catering requests Qualifications Essential

Experience:

Proven experience in complex diary management

Excellent written and verbal communication skills  Pro-active and approachable – well organised, innovative and a strong communicator Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise  Proficient in Microsoft Word, Excel and PowerPoint. Knowledge of construction and/or professional services industry  The ability to learn new procedures quickly and liaise with clients and staff on many different levels The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team  Customer service / client facing skills

Experience of dealing with confidential material  

Experience of supporting event organisation

Experience of basic finance administration/system e.g.: invoicing, purchase ledger. Desirable

Experience:

Experience working in Dynamics
365  Egencia Key attributes:
Resilient, can-do attitude  Diligence with great attention to detail Excellent organisational and administrative skills Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for…