Gallery Coordinator

D’Stassi Art is looking for an exceptional Gallery Coordinator to take responsibility for the organisation and day-to-day running of our contemporary art gallery in East London.

This is a central, full-time position within the business and an opportunity for someone to become deeply involved across gallery operations, exhibitions, artists, collectors, artwork management and the continued development of D’Stassi Art.

We are looking for someone who takes genuine pride in running an organised, professional gallery and who naturally becomes the person the wider team can rely upon to know what is happening, what needs doing and what comes next.

This is not simply an administrative position.

The role combines gallery management, reception, sales support, artist liaison, artwork inventory, Artlogic management, finance coordination, exhibition production, curatorial assistance, logistics and practical artwork handling. The successful candidate will work closely with the gallery directors, sales team, artists, collectors, accounts department and external partners, while remaining a highly visible and client-facing member of the team.

Gallery operations and administration

The Gallery Coordinator will act as the central organisational point for the gallery and will take significant responsibility for ensuring its day-to-day operations remain accurate, structured and professional.

Responsibilities will include opening and preparing the gallery each morning, managing the day-to-day administrative requirements of the business, maintaining the gallery diary and operational schedules, handling incoming calls and general enquiries, coordinating suppliers and contractors, maintaining organised filing and documentation, supporting the directors and sales team and ensuring the gallery remains consistently presentable and properly prepared for visitors, appointments and meetings.

Sales support and collector appointments

The Gallery Coordinator will provide important administrative support to the gallery’s sales function.

This includes organising collector appointments and meetings, maintaining the sales diary, ensuring the team has the correct client and artwork information ahead of appointments, coordinating follow-ups and gallery visits, preparing artwork information, price lists and presentations and ensuring that enquiries and opportunities are handed over efficiently.

Artlogic and artwork records

Artlogic is a critical part of D’Stassi Art’s operation, and the Gallery Coordinator will take significant responsibility for maintaining the database.

This includes maintaining accurate artwork, artist and collector records; recording artwork locations, availability and sale status; updating sold works promptly; maintaining edition and consignment information; recording framing, condition and logistical information; ensuring artwork images, dimensions and descriptions are complete; creating viewing rooms and artwork lists; and conducting regular audits of the database.

Previous Artlogic experience is strongly preferred and will be a significant advantage.

Accuracy is extremely important. The Gallery Coordinator should ultimately be able to provide a dependable answer when asked where an artwork is, whether it is available, whether it has sold, who owns it and what action is required next.

Artwork inventory, archive and stock management

The successful candidate will take responsibility for maintaining an exceptionally organised physical artwork inventory and archive.

They will need to know where works are located across the gallery, office, storage and external locations, conduct regular physical stock checks against Artlogic, maintain clear artwork labelling and storage systems, monitor condition and framing status and ensure artwork movements are recorded immediately and accurately.

The role also involves safely packing, unpacking, and moving artworks, and maintaining dependable records of works being sent to collectors, artists, framers, exhibitions, storage facilities, or other external locations.

We want somebody who takes genuine pride in knowing that the gallery’s physical inventory is controlled and properly organised.

Artist…