Apprentice Office Administrator​/Receptionist

Introduction

Office and Recruitment administrator covering administration, reception, facilities and recruitment support. Gaining hands on experience and development into a Recruitment Resourcer.

In business since 2001, Site Operative Solutions Ltd. (SOS Group) have been successfully supplying all levels of technical personnel to support major contracts within the Rail, Utility, Renewable Energy, Nuclear and Construction sectors.

General Office Support:

• Primary contact for telephone systems and reception
• Welcome visitors to the offices and organise refreshments
• General office correspondence
• Assisting document control system
• Co-ordination of corporate events
• General office housekeeping, paper towel holders and photocopiers/printer paper levels, office supplies etc.
• Additional Ad-hoc duties required by the company

Recruitment Administration:

• Managing weekly correspondence relating to starters and finishers on a weekly basis between departments
• “Recruitment” e-mail monitoring, responding to queries and new registrations
• Registering of Candidates on CRM and CV uploading
• Vacancy management
  - White board to be updated daily/weekly (when required)
• Supporting the recruitment team with candidate administration and communication within the recruitment process
• Undertake reference checks (when required)
• General correspondence for operatives i.e., contracts, pay increases, work orders, mortgage letters etc.
• Develop an understanding of candidate sourcing and job requirements
• Candidate call rounds relating to profile updates, availability and job suitability
• Provide admin support for tenders (when required)

Recruitment Resourcer:

• Learn, through support and exposure, how to resource suitable candidates for a wide variety of roles
• Running adverts, social media posts and sending mail shots for live jobs
• Reviewing CVs against vacancy requirements
• Maintaining and updating candidate records on the CRM
• Gain a good understanding on necessary qualifications, cards and tickets for the industry we work in
• Creating searches and talent pools for trades
• Sourcing candidates and attraction
• Providing support to the recruitment team in filling live vacancies

Training Administration (when required):

• Booking relevant Training Courses for Rail operatives with approved Training Consultants, ensuring operatives receive confirmation of course details and collate and record all booked courses
• Handle payment for courses and instruct payroll of deductions for existing operatives

There is an opportunity to secure a permanent position at the end of successfully completing the apprenticeship with scope to progress throughout the company.

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Logical
• Team working
• Creative
• Initiative
• Non judgemental
• Patience

• Essential - GCSE
  - English - 4
• Essential - GCSE
  - Maths - 4

Course: Business administrator (level
3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Week: Monday to Friday, 8:30am to 5:30pm.

Expected Duration: 1 Year 6 Months

Training Provider: NEWHAM COLLEGE OF FURTHER EDUCATION