Executive Assistant

• Proactively manage and prioritise the CEO's diary
• Screen and triage correspondence, calls and requests as the CEO's first point of contact
• Build relationships with key internal and external contacts
• Coordinate complex diaries across multiple stakeholders
• Book and manage travel, accommodation, venues, costs and contingency plans
• Prepare itineraries and briefing packs
• Process CEO-related expenses and invoices
• Attend CEO meetings and take accurate minutes and notes
• Maintain action logs, chase owners and report progress to the CEO
• Organise meeting and away-day logistics, including rooms, catering, materials and technology
• Coordinate risk, issue and KPI updates with the PMO Lead
• Liaise with the PMO Lead on scheduling and papers for project or programme update meetings
• Coordinate board and committee meetings, papers and deadlines
• Take and produce board and committee minutes and follow up actions
• Maintain board actions and decisions trackers
• Support CEO preparation for board cycles
• Maintain confidentiality and document control over governance records
• Draft documents, reports, briefings and PowerPoint presentations
• Format and polish documents and slide decks
• Review documents and correspondence for accuracy, clarity, tone and fitness for purpose
• Provide proportionate administrative support to the Senior Leadership Team
• Minute meetings for SLT members
• Provide occasional diary, travel and document support for the SLT
• Maintain filing, contact and information systems for the CEO's office
• Handle sensitive and confidential information
• Undertake other duties commensurate with the role

• Significant experience as an EA, PA or senior administrator supporting a CEO, director or other senior executive
• Experience taking minutes and tracking actions for senior-level or board/committee meetings
• Excellent written English
• Ability to draft clear, well-structured documents, correspondence and presentations
• Expert use of Microsoft Word, PowerPoint, Excel and Outlook
• Strong organisational skills and ability to manage multiple competing priorities under time pressure
• Sound judgement and discretion when handling confidential or sensitive information
• Proactive, solutions-focused approach and ability to use initiative
• Excellent interpersonal skills and confidence liaising with senior stakeholders, board members and external contacts
• Flexibility to travel to and work from the London office weekly
• Occasional flexibility around hours for travel, events or board meetings
• Right to work in the UK
• Successful appointees must undergo a DBS check
• Experience supporting board or governance processes (desirable)
• Relevant qualification in business administration or executive PA practice (desirable)
• Confident use of AI tools such as Microsoft Copilot, ChatGPT or Claude (desirable)
• Experience providing ad hoc support across a wider senior team (desirable)

Demonstrates expertise in managing executive schedules, coordinating complex meetings, and maintaining confidentiality while providing comprehensive administrative support. Proficient in drafting documents and presentations, with strong organizational skills to handle multiple priorities effectively.

• Executive Administration Experience
• Minute Taking and Action Tracking
• Expertise in Microsoft Office Suite
• Strong Organizational Skills
• Interpersonal Skills with Senior Stakeholders

• Minute Taking
• Document Drafting
• Action Tracking
• Travel Coordination
• Diary Management
• Expense Processing
• Logistics Organization
• Governance Support
• Confidential Information Handling
• Board Meeting Coordination

• Interpersonal Skills
• Proactive Approach
• Sound Judgement
• Flexibility
• Solutions-Focused Mindset

• Business Administration Qualification
• Executive PA Practice Qualification

• CEO Support
• Board Governance
• Senior Leadership Team
• Confidentiality
• Stakeholder Liaison

• Microsoft Word
• Microsoft Power Point
• Microsoft Excel
• Microsoft Outlook
• AI Tools