Facilities Administrative Assistant

Facilities Administrative Assistant Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office. What’s On

Offer:

Competitive salary 5 days a week in office Hours 8:00 am - 6:00 pm Employee benefits inc. 25 days annual leave, medical insurance, regular team event Facilities Administrative Assistant– What You’ll Be Doing:
Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments. Setting up furniture and equipment configurations of all client meeting rooms and events. The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues. Drafting and completion of Facilities Helpdesk email communications.

Daily communication with on-site M&E engineer & other sub-contractors. Ordering of office supplies and Iiaising with associated suppliers. Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed. Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications. Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.

Facilities Administrative Assistant –

What We’re Looking For:

Facilities experience in a law firm or professional services environment Experience coordinating and preparing meeting rooms for events and functions Good knowledge of Microsoft Office (Word and Excel)