Executive Assistant to Founder

Join the team redefining how the world experiences design.

Hey gday mabuhay kia ora 你好 hallo vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and youre probably keen to find out whats on offer so well get straight to the point.

Where and how you can work

This role is based in Sydney with visa sponsorship available for the right candidate. Our hybrid way of working gives you the flexibility to work remotely and to come together on campus for meaningful in-person collaboration and connection when it matters most. We trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals.

About the role

As an Executive Assistant youll need to react quickly to urgent tasks and you will work with speed to liaise with internal and external stakeholders to get things done. This role requires someone who can operate with pace high degrees of confidentiality and someone who can truly make the complex simple by knowing who and when to engage with at any one time.

Reporting to the Chief of Staff to the Founder youll be part of a small but mighty Founders Ops team working closely together to enable the Founders to operate at their best.

What youd be doing in this role

Were looking for a digital native highly organised and proactive organisational powerhouse to support the Founder in maximising their time and impact. Were looking for someone whos the ultimate problem solver and constantly finding ways to do things better and faster in particular leveraging AI as much as this role youll manage a high volume of meeting requests optimise the calendar for strategic priorities and act as a key connector between stakeholders.

At the moment this role is focused on:

• Master the Day-to-Day: Youll be making sure that the Founders time is spent in the most impactful areas by triaging a large volume of meeting requests and helping ensure the calendar is managed effectively allowing them to focus on key strategic priorities.

• Be the Ultimate Connector: Youll build rock-solid relationships with key stakeholders inside and outside the company becoming the bridge that ensures seamless communication and visibility between the team and the broader business.

• Nailing Meeting Prep: Youll prepare for meetings by coordinating and assisting in building any materials and research designing decks and supporting the creation of visual communication for critical company information.

• Plan Epic Travels: Youll plan for travel by managing both logistical travel arrangements as well as trip itineraries to ensure smooth logistics.

• Be the Glue: Youll take on a variety of tasks from managing expenses to fine-tuning documentation and jumping on any ad hoc requests that help keep the team running smoothly.

• Bring the Vibes: From organising season kick-offs and celebrations to coordinating off-sites and meaningful gifts youll make sure the team is energised connected and loving the ride while delivering their best work.

Youre probably a match if;

• You bring strong Executive Assistant experience ideally supporting C-suite leaders in global tech/SaaS companies.

• You thrive in environments where things move quickly and priorities can shift by the minute. Youre comfortable juggling a high volume of requests while staying calm organised and focused on what matters most.
• Youre a natural problem solver with a strong bias to action. No task is too big or too small and youre always ready to roll up your sleeves and find a way forward.
• You build meaningful relationships with ease and bring exceptional emotional intelligence to every interaction creating trust and strong partnerships across all levels.
• Youre always two steps ahead anticipating needs spotting friction and finding ways to make things run more smoothly. You have an eye for the smallest details and understand how thoughtful touches can elevate great executive support into exceptional support.
• You understand that context matters. You take the time to see the bigger picture and bring thoughtful practical judgement to the solutions and recommendations you make.
• Youre an exceptional communicator who instinctively knows who needs to know what and when. You…