Office Coordinator & VP Administrative Assistant

Michael Kors is always interested in hearing from talented globally-minded individuals with a passion for fashion.

If you enjoy working in a creative fast-paced environment then we would love to hear from you!

I FEEL reallyLUCKYto be SURROUNDED by SUCH a GREAT TEAM. Im not only GRATEFUL that theyve HELPED meACHIEVEmyGOALSbut also that I CAN GIVE them a PLACE WHERE THEY canACHIEVEtheirs.

- MICHAEL KORS -

Job Title:

Office Coordinator & VP / Administrative Assistant

Line Manager:
Manager Workplace Experience

What Youll Do:

As Office Coordinator & VP / Administrative Assistant you will provide operational administrative and executive support to ensure the smooth day-to-day functioning of the office and effective support to senior leadership.

Key Responsibilities:

Office Coordination & Workplace Support

• Support daily office operations and workplace services.
• Coordinate routine office activities to ensure continuity of services and a professional working environment.
• Manage meeting room bookings and day-to-day space scheduling in line with defined guidelines.
• Support postal and courier routines ensuring accuracy and timely execution.
• Assist with internal office moves and workspace changes following approved plans and instructions under Workplace Manager supervision
• Act as a point of execution for workplace initiatives defined by Workplace Experience leadership.
• Liaise with internal teams visitors and external partners for operational and administrative matters.
• Ensure clear communication flow and timely follow-ups across functions.
• Ensure office readiness and operational support for leadership activities.

Facilities & Vendor Coordination

• Act as operational point of contact for workplace related vendors for day-to-day matters service follow-up and issue tracking.
• Log monitor and follow up on office repairs maintenance and cleaning requests using established processes.
• Support weekly maintenance and cleaning audits reporting outcomes and issues to the Workplace Experience Manager.
• Identify and escalate facilities issues based on urgency
• Ensure vendors operate within agreed scopes SLAs and instructions provided by management.

Administration & Financial Support

• Support petty cash management invoice processing and administrative documentation.
• Assist with invoice tracking and approval workflows
• Ensure documentation accuracy and compliance with internal procedures.
• Handle confidential information with professionalism and discretion.

Health Safety & Compliance (Operational Support)

• Under H&S guidance maintain updated records for key holders safety documentation and office compliance materials.
• Coordinate Safety Walks and onboarding support for new starters.
• Ensure First Aid and Fire Marshal information is visible and current.
• Report compliance issues and gaps to the Workplace Experience Manager.

Ways of Working & Continuous Support

• Support continuous improvement initiatives led by the Workplace Experience Manager.
• Execute defined processes tools and ways of working consistently.
• Provide operational feedback and flag improvement opportunities when identified.
• Support ad-hoc activities and projects as assigned.

Senior Leadership Administrative Support

• Provide structured administrative and coordination support to senior leadership.
• Manage calendars meetings and agendas following leadership priorities.
• Act as a coordination bridge between senior leadership and internal teams for operational matters.
• Support executive needs related to office operations and logistics escalating when decisions are required.
• Support snr leadership correspondence and documentation where required.
• Coordinate executive travel arrangements following company policies and approved guidelines.
• Prepare and submit senior leadership travel expenses.
• Support planning and logistics for executive visits meetings and internal events.

Wed Love to See:

Strong collaboration mindset with the ability to work effectively across teams and functions
Clear and professional communication skills both written and verbal
Proactive and solution-oriented approach with the ability to drive tasks to completion
Attention to detail with a strong service-oriented attitude
Ability to prioritize and manage…