Business & Administrative Coordinator, PRD Europe

The Role

As the Business & Administrative Coordinator for the Portfolio Review Department (“PRD”) in Europe, you will provide high-quality, proactive and detail-focused administrative, organisational and coordination support to the Head of Product & PRD, Europe, and the broader PRD Europe team. You will help the PRD Leadership Team operate smoothly by managing meetings, logistics, actions and priorities, while also supporting team-wide coordination and taking on discrete projects as needed.

• Proactive and efficient executive assistant support to the Team Head, including complex diary management, meeting coordination, travel arrangements, expense support, and preparation for key meetings
• Support coordination of PRD LT meetings and team forums by preparing agendas, gathering inputs, capturing actions, tracking follow-ups and ensuring materials are clear, timely and well organised
• Support business coordination across PRD Europe and the Global PRD team helping to maintain team plans, trackers, key dates, team communications, distribution lists, onboarding materials and other departmental activities
• Ownership of discrete projects, team initiatives or other duties as assigned or needed, coordinating stakeholders, managing timelines, tracking actions and ensuring progress is visible to the Team Head and LT
• Improve day-to-day ways of working by identifying opportunities to simplify processes, improve information flow and make better use of tools and technology within the team
• Manage the preparation and coordination of logistics, such as rooms, venues, catering etc., for internal engagements, including leadership meetings, townhalls, offsites, team updates, team socials, business reviews and other team-wide events

• Experience as an executive assistant, team assistant, business coordinator or similar role, ideally within financial services or another highly regulated, fast-paced environment
• Excellent organisational skills, with the ability to manage multiple priorities, anticipate needs, follow through on actions and keep senior leaders prepared and on track
• Strong communication skills, sound judgement and the confidence to build trusted relationships with leaders, assistants and stakeholders across the business
• A high level of discretion and professionalism, with the ability to handle sensitive information, manage confidential matters and represent the team positively

Vanguard is not offering sponsorship for this position

This is a hybrid position and would require you to work in the office 3 days per week (Tuesday, Wednesday & Thursday)

Please note that we review applications on a rolling basis and may close this role early if there is a high level of interest.

Vanguard is a different kind of investment company. It was founded in the United States in 1975 on a simple but revolutionary idea: that an investment company should manage its funds solely in the interests of its clients. This is a philosophy that has helped millions of people around the world to achieve their goals with low-cost, uncomplicated investments. It's what we stand for: value to investors.

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience. Vanguard, one of the world's leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals.

We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.