Executive Assistant; Part-Time

Le Boat
, part of the Travelopia group, is the world’s leading provider of self-drive boating holidays, with over 55 years of experience. We offer an unforgettable holiday experience across Europe and Canada’s inland waterways. Our fleet, crafted to suit all party sizes and budgets, requires no license or prior boating experience, making it accessible to everyone. With guests from around the globe, including North America, Germany, and France, Le Boat operates in 9 countries with France's Canal du Midi as the most famous and popular cruising ground.

We’re looking for an Executive Assistant to join our team!

Reporting to the Managing Director of Le Boat, you’ll provide high-quality administrative support to the Le Boat Executive Team. The role will include diary management, travel coordination and expense processing, as well as leading the planning and organisation of two key annual conferences for our Distribution and Operations teams.

The role is25 hours perweek, with flexibility around the working pattern. Ideally, we’dlike these hoursto be spread across Monday to Friday, but we’rehappy to considera four-day arrangement for theright candidate. Wealso offer flexible hybrid working, with3–4 daysper month inour Surbiton office.

• Competitive base salary of £25,000-£27,000 per annum
• 25 hours perweek over 4–5 days, with flexible hours
• Hybrid working, with 3-4 days per month in our Surbiton office
• Retirement savings plan with company contributions and life insurance
• Generous holiday entitlement plus your birthday off
• Charity or volunteering time off
• Parental leave and family-supportive policies
• Group-wide travel discounts

• Manage diaries forthe Le Boat Managing Director and Executive Team, maintaining up-to-date calendars of meetings and deadlines, resolving conflicts and ensuringeveryoneis fully prepared.
• Schedule company-wide, departmental and team meetings as required, ensuring they are arranged efficiently andin good time.
• Proactively prepare meeting documents and agendas, and follow upon action pointsas required.
• Liaise with international colleagues to ensure appropriate attendance at meetings, eventsand conferences. Thismay occasionally require working outside corehours, including weekendsor UK bank holidays.
• Lead the organisation of twomajor annual conferences for our Operations and Distribution teams, held in international locations, including travelling to and attending the events toensure their smooth running.
• Proactively coordinate domestic and international travel itineraries, balancing time efficiency withcost-effectiveness.
• Collate, prepare andsubmit expense reportson behalf of Executive Team members.
• Track annual leave requests for the Executive Team, securing
  
  Managing
  
  Director approval and highlighting any potential conflicts.
• Lead the creation and distribution ofthe monthly LeBoat internal newsletter, ensuring engaging and relevant content forour global employee base.
• Support with HR administration, including contracts and HRISupdates.
• Collaborate with other
  
  Executive Assistants across
  
  Travelopia to promote efficiency and effective cross-functional working.
• Support the preparation and delivery of presentations.
• Provide additional ad hoc administrative supportto the Executive Team as required.

• Previous experience asa Personal Assistant, Executive Assistant, or in anevents-related role.
• A high levelof discretion andthe ability to maintain absolute confidentiality.
• Fluency in English, both written andspoken;
  French language skills are an advantage but not essential.
• Excellent knowledge of Microsoft Office, with the ability and willingness touse AI toolssuch as Microsoft Copilot to improve efficiency and productivity.
• Excellent organisational and communication skills.
• Confidence working with colleagues at alllevels, including theTravelopiaCEO.
• Strong prioritisation andtime-management skills.
• Flexibility and strong problem-solving skills, particularly when working under pressure andto tight deadlines.
• Exceptional attention todetail anda commitment to delivering high-quality work.
• A confident and assertive approach.

We believe people perform best when they can be their true selves, and diverse teams drive better results. We’re committed to fostering a diverse, equitable, and inclusive environment where everyone can succeed.

Travelopia ensures an inclusive workplace for all. If you need accessibility support during the recruitment process, please inform us here:

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