Legal Secretary, Real Estate Disputes

We have an exciting opportunity for a Legal Secretary. This role is to provide secretarial support, centrally, to a group of Senior Associates and Associates. The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with the Executive Assistants.

Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.

• Take ownership of and manage workload, delegating/working with central support departments as appropriate.
• Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates).
• Proactively and accurately monitor/oversee calendars, set up all meetings, events and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes).
• Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality.
• Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences.
• Respond to tasks promptly and manage deadlines, to ensure expectations are managed.
• Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team.
• Manage/co-ordinate finance and compliance processes on behalf of team, including proactively driving cash collection and billing.
• Ensure expense claims are submitted in a timely manner.
• Use initiative and actively identify and resolve issues when they arise.

This role is for a proactive and highly competent Legal Secretary who can operate successfully in a pressurised and fast-paced environment, to provide client and business focussed secretarial and administrative support to a team of Associates. The individual will need to be able to adapt to different working styles of Associates. It will include providing high-level and flexible organisational support and working collaboratively with the team of EAs and Legal Secretaries.

Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.

We are renowned for our private wealth and real estate focus, together with our strong corporate and commercial and dispute resolution teams. We work alongside individuals, families and businesses across a wide range of complex matters and situations.

What makes us different is how we build closer connections with our clients to deliver exceptional results. We do it through creating genuine relationships, a sharp focus on what matters to them and the flexibility to adapt our advice to our situation.

When you come through our door, you’ll notice how genuinely open, friendly and authentic people are. We work well together because we have fun together. We take your happiness and wellbeing seriously. Here, you are free to express yourself and be the best you can be.

Delivering exceptional results takes on a different meaning  us, it’s about being more closely connected to clients, each other and our communities. It’s what drives us, them and you forward.

We are leaders in our field and you will be part of a team with an outstanding reputation, working with high quality clients on high quality matters delivering exceptional outcomes. We will encourage you to be entrepreneurial,…