Team Admin Support Assistant

Who we are

La Fosse is a total talent solutions business across technology, digital, and change. Our vision is to create a world where talent is recognised regardless of background and lived experience.

We partner with our customers to build solutions for their business and people challenges, leveraging our recruitment, academy, solutions, and executive search offerings. Our expert teams work at all levels from the classroom to the boardroom on a permanent, contract, interim, and executive search basis. We help add short-term capacity while building long-term capability, filling immediate skills gaps and, more importantly, solving future needs with outstanding, diverse talent.

Company culture is a huge focus for us, promoting an inclusive, caring environment that supports our employees in reaching their career goals. La Fosse is proud to be an employee-owned business; this enables our staff to have a voice in how La Fosse is run and provides more opportunities for them to play a pivotal role in our success. Most importantly, employee ownership allows us to maintain our culture, ethos, and values as we continue to scale our business together.

We’re looking for an organised, proactive and adaptable Team Assistant to support our Commercial leadership team and wider business at La Fosse.

This is a varied role that sits at the heart of the Commercial division, providing day-to-day coordination, diary and meeting support, reporting, event assistance and general administration.

You’ll work closely with senior leaders, the wider PA/EA team and colleagues across La Fosse, helping to make sure meetings run smoothly, priorities stay on track and the team has the support it needs to perform at its best.

It would suit someone who enjoys variety, is naturally organised and likes being one step ahead. You’ll need to be comfortable managing multiple priorities, working with senior stakeholders and getting involved wherever support is needed.

• Coordinate internal and external meetings across multiple stakeholders, particularly more complex meetings involving three or more attendees.
• Proactively review diaries and help resolve scheduling clashes and competing priorities.
• Manage meeting logistics, room bookings and recurring team and leadership meetings.
• Support the set-up and smooth running of larger meetings, including presentations and meeting rooms.
• Prepare agendas and collate relevant information ahead of meetings.
• Track actions and follow up on outstanding items where required.
• Use technology and AI tools to make meeting coordination and follow-up more efficient.

• Prepare and collate reports, presentations and meeting packs when required.
• Support internal communications across the Commercial division.
• Help track commercial incentives, competitions and team initiatives and support the Senior Management Team in keeping momentum behind them.
• Gather information from stakeholders and help ensure key deadlines are met.
• Maintain trackers, documents and administrative systems.
• Support ad hoc reporting, data and presentation requests.

• Support business development initiatives, team incentives and commercial campaigns.
• Assist leaders with one-to-one preparation, diary reviews and general administration.
• Coordinate travel, restaurant bookings and basic expense administration.
• Act as a central point of contact for shared Commercial team support.
• Build strong relationships across the Commercial division and wider La Fosse business.
• Provide light-touch inbox support where required.
• Help coordinate team celebrations, gifts and other ad hoc requests.

• Support the planning and delivery of…