Mid-Level Patents Administrator; Patents Team; FTC

Mid-Level Patents Administrator (Patents Team)

16-month FTC, Full Time

On-site (London)/Hybrid Working

We are a leading European intellectual property firm, advising some of the world’s most innovative and successful companies. Together, we help to improve lives by supporting innovation.

We hire talented and passionate people who think creatively and enjoy a challenge.

Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment.

We are passionate about creating a diverse and inclusive workplace. Diversity of thought is vital to our business; it’s how we approach challenges differently and offer our clients creative and original solutions. Through our work with organisations such as IP Inclusive, Stonewall and Business in the Community via the Race at Work Charter, we are putting the right steps in place to make sure that all our people feel supported and empowered to be themselves Further information on our commitment to diversity and inclusion is available on our website.

A healthy work/life balance is very important to us, and we run regular wellbeing events in addition to the large number of clubs and social activities that are available to everyone at the firm. We are also enthusiastic supporters of our local community through partnerships with the Social Mobility Foundation and Holborn Community Association.

Our Records and Formalities team play a crucial role in the efficiency within our organisation. We collaborate closely with our attorneys to provide support from first filings through to grant and registration for our Patents, Trademarks, Transactions and Dispute Resolution teams, ensuring legal documentation is always accurate and up to date.

Reporting to the Patents Team Manager, this is a key role within the Records department. You will be undertaking a broad range of administrative duties, docketing official deadlines, checking, and filing new applications and submissions via EPOline and ePCT. You will be required to liaise with clients and Carpmaels’ Associates for patent related procedures.

• Distributing incoming correspondence (on a rota basis).
• Distribute filings and submissions within the team (on a rota basis).
• Checking daily prompt list and reminding fee earners about upcoming deadlines.
• Dealing with queries and updates on Patent cases.
• Entering new cases on system.
• Docketing and processing incoming correspondence.
• Checking and filing all new applications and forms:

EP: 1001, 1002 and 1200

PCT: PCT/RO/1O1 and PCT/IPEA/401

GB:
Forms 1, 7, 9a, 10 and NP1

Oppo: 2300

• Checking and filing all submissions being sent via EPOline and ePCT.
• Perform internal formalities checks on incoming official correspondence from EPO/WIPO/UKIPO.
• Process change of client instructions.
• Online fee payments.
• Producing filing estimates upon request.
• Complete post filing checks.
• Training other members of staff.

• Team player.
• Diligent and thorough.
• Ability to work on own initiative.
• Strong written and verbal communication skills.
• Ability to work to deadlines.
• Ability to work with minimal supervision.
• Good working knowledge of patent procedure in main foreign countries.
• Attention to detail, including spotting incorrect/incomplete information.
• Knowledge of Inprotech.
• Willingness to learn new skills.

• CIPA Administration Certificate required.
• GCSE English Language and Maths or equivalent.
• Strong knowledge of Microsoft office.
• Experience of Inprotech and ideally EPO 2.0 and MyEPO.
• Previous experience working in an IP firm/department.

We offer a competitive benefits package that currently includes the following:

• 25 days’ holiday, increasing by 1…