Admin and Procurement Assistant

YOUR MISSION:

To provide essential administrative and operational support to both the Procurement and Accounts teams within the manufacturing division, ensuring efficient processes, accurate record-keeping, and smooth daily operations.

• Process, create, and accurately track purchase orders (POs) within the internal database or ERP system.
• Reconcile invoices, match packing slips with purchase orders, and efficiently resolve basic billing discrepancies.
• Liaise effectively with vendors to confirm order details, pricing, delivery schedules, and product availability.
• Monitor inventory levels and manage the ordering of general office facility supplies and consumable factory stock.
• Track the status of open orders and coordinate closely with warehouse or receiving teams to ensure timely and accurate deliveries.

• Accurately enter all craft-related timesheets, and prepare the paperwork for payroll
• Investigate and resolve any timesheet discrepancies by liaising with Team Leaders, Craftsmen, and Machinists to maintain 100% accuracy in production hour accounting.
• Input approved hours into ERP and ensure correct transfer into the relevant accounting system or general ledger.
• Assist with production delivery report management and coordinate logistics for monthly meetings.
• Coordinate logistics and shipments with courier companies, ensuring efficient dispatch and receipt of materials.
• Undertake additional administrative duties and projects as required to support the manufacturing division's operations.

• Proven administrative experience, ideally within a procurement, production, or accounting environment.
• Strong analytical and numerical aptitude with excellent attention to detail..
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders.
• Highly collaborative, team-oriented, positive, proactive, and self-motivated.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).