Office Coordinator and Personal Assistant

OFFICE COORDINATOR AND PERSONAL ASSISTANT

Join a successful and highly regarded wealth management firm as an Office Coordinator and Personal Assistant, playing a central role in the smooth running of a busy and professional office. Supporting senior leaders while overseeing day‑to‑day operations, you'll help maintain an organised, client‑focused environment and ensure administrative processes run seamlessly. This is an excellent opportunity for a proactive, detail‑oriented individual who thrives in a fast‑paced setting and enjoys being at the heart of the business.

• Overseeing daily office operations, ensuring an efficient, organised and professional working environment
• Managing front‑of‑house operations, including supervision of the Receptionist and stakeholder engagement
• Acting as the primary liaison with building management, suppliers and service providers to support office operations and compliance
• Developing and maintaining administrative, operational and health and safety policies, procedures and records
• Managing office budgets, expenditure, invoices and expense processing
• Providing executive support to the COO, including diary management, meeting coordination and administrative assistance
• Organising internal events, social initiatives and operational meetings, including agenda preparation, minute taking and action tracking
• Maintaining confidential records, managing filing systems and supporting workforce administration, including absence monitoring and approvals

• 2 years' experience working in administration
• Demonstrating strong organisational skills and close attention to detail to maintain high-quality standards
• Utilising Microsoft Office applications, including Excel, Word and Power Point
• Building and maintaining positive working relationships through initiative and effective communication
• Demonstrating excellent interpersonal, written and verbal communication skills across all levels

• Receiving health insurance
• Receiving discretionary bonus payments
• Participating in a pension scheme
• Receiving life insurance coverage

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.