Executive Assistant

Role profile

We have a fantastic opportunity for a proactive, highly organised Executive Assistant (EA) to support our Chiefs and senior leadership team, reporting to the Head of Business Operations.

This is a full-time, permanent position based in either our Bristol or London office. It offers hybrid working, with regular attendance at your base office and occasional travel to other UK offices, for example to support key events.

To provide high-quality executive support to the Chiefs and senior leadership team, ensuring time, priorities and key initiatives are managed effectively. The role focuses on turning strategic priorities into practical plans, coordinating stakeholders and maintaining momentum on actions and projects ensuring the leadership stay focused on what matters most. The role combines high-quality executive support with thoughtful planning, tracking and follow-through.

• Manage complex, frequently changing diaries and inboxes; help sequence priorities and create space for key discussions and decision-making.
• Spot clashes and dependencies early and suggest workable solutions.

• Handle the arrangements for key meetings (e.g. away days): forward agenda planning, papers and pre-reads, logistics, and capturing decisions and actions.
• Cohere clear, concise briefings and talking points; ensure everyone is ready and materials are in the right place at the right time.

• Help set simple, practical plans for initiatives and business plans, with named owners, clear milestones and timelines agreed with the Chiefs.
• Maintain an overview tracker of actions, milestones and tactical objectives; check in regularly with owners, bring together updates, and move things forward so commitments are delivered, and that updates are compiled for leadership meetings.

• Draft, edit and format documents, papers and presentations, distilling complex information into clear summaries, recommendations and next steps.
• Support leadership updates and cascades, helping to translate strategic priorities into tangible communication and action plans.
• Gather feedback and observations from across the business and share them with the relevant Chiefs to inform decision-making.

• Act as a professional, discreet point of contact for the Chiefs, handling enquiries from colleagues and external contacts with good judgement.
• Build positive relationships across teams and offices to remove blockers, coordinate contributions and keep work flowing smoothly.
• Work closely with the Head of Business Operations and other Firm Management EAs to ensure alignment and consistency of support.

• Coordinate leadership team events and away days end-to-end, including invitations, agenda planning, materials, room/virtual setup, logistics and follow-up actions.
• Support basic budget/expense processes and supplier coordination related to meetings and events where required.

• Keep documentation tidy and easy to find, maintaining a single, reliable place for agendas, papers, minutes and action logs.
• Identify and suggest areas for process improvement and efficiency in how meetings, documentation and tracking are run.
• Implement small, practical improvements and share good practice with the wider PA/EA community.
• Role model effective ways of working and offer informal support and guidance to junior PAs.

You’re an experienced Executive Assistant (or in a similar role) who enjoys working with senior leaders in a fast-paced, professional environment. You’re organised, calm under pressure and comfortable turning big-picture…