Executive Assistant

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious, and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration, and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out

What if we told you that you can move to an exciting role in an entrepreneurial organization without the usual risks associated with it?

We understand that you are looking for growth in your career at this point and we would love for you to join us in our journey and grow with us. At Indegene, our roles come with the excitement you require at this stage of your career with the reliability you seek. We believe in creating leaders of tomorrow and mentor our leads to help them grow and nurture them as people managers and account managers.

We are a rapidly growing global organization and are scouting for the best talent for this phase of growth. With us, you are at the intersection of two of the most exciting industries of healthcare and technology. We offer global opportunities with fast-track careers while you work with a team that is fueled by purpose. The combination of this will lead to a truly differentiated experience for you.

Job title:

Executive Assistant

(This is a role for maternity cover)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. The role requires exceptional diary management, stakeholder coordination, event planning, travel management, budget tracking, and people support capabilities. The successful candidate will act as a trusted partner to executives, ensuring efficient operations and seamless coordination across internal and external stakeholders.

Key Responsibilities

Executive Support & Diary Management

• Manage complex executive calendars, ensuring efficient prioritization of meetings and commitments.
• Coordinate and schedule internal and external meetings across multiple time zones.
• Maintain meeting trackers and oversee governance calendar activities.
• Liaise with internal stakeholders, leadership teams, and executive assistants of clients and partners.
• Anticipate scheduling conflicts and proactively resolve them.

Meeting & Stakeholder Coordination

• Coordinate leadership meetings, governance reviews, account reviews, and consulting discussions.
• Manage meeting logistics, agendas, and communications with stakeholders.
• Schedule interviews and support recruitment coordination activities.
• Build strong relationships with internal teams, clients, and external partners.

Events, Offsites & Internal Engagement

• Plan and coordinate leadership events, town halls, partner meetings, and employee engagement initiatives.
• Support social committees and internal culture-building activities.
• Organize regional and global offsites, including logistics, communications, and vendor coordination.
• Manage event budgets and track expenses to ensure cost-effective execution.
• Partner with HR and business leaders on employee engagement programs.

Finance, Expenses & Budget Management

• Manage corporate and executive expense submissions and reconciliations.
• Maintain expense trackers and budget monitoring reports.
• Support event budgeting, approval processes, and financial administration.
• Ensure timely and accurate expense reporting and documentation.

HR & People Support

• Support employee engagement and HR initiatives.
• Assist with contractor onboarding and administrative processes.
• Coordinate documentation and communications related to people programs.
• Provide administrative support for career development and talent initiatives where required.

Travel & Logistics Management

• Arrange domestic and international travel including flights, hotels, transportation, and itineraries.
• Coordinate visitor management and office logistics.
• Manage last‑minute travel changes and provide responsive support for executive requirements.
• Arrange business lunches, dinners, and hospitality requirements.

Ad Hoc Support

• Assist with special projects and urgent business requirements.
• Coordinate visa documentation and travel‑related paperwork.
• Support vendor documentation and onboarding activities.
• Organize client gifts, event registrations, and executive communications as required.

Required Skills & Experience

• Proven experience as an Executive…