Guest Administrative Assistant

We are currently recruiting for a Guest Administrative Assistant on a temporary basis to start next week for atleast 1 month so you must be able to commit to that. Salary: £30,000 per annum, £14,42 per hour. 40 Hours a week based on site. Length 1 month with possible extension Due to the location you will need to be a driver The Guest Administrative Assistant plays a key role in ensuring the smooth and professional operation of the Headquarters.

As the first point of contact for visitors and guests, this role provides a consistently high standard of welcome and administrative support across the business, ensuring our reception and guest management processes reflect the professionalism and excellence of their brand. Main Duties:
Deliver a warm, professional welcome to all visitors, guests, and staff age all incoming calls, directing them appropriately, and oversee the ‘personnel’ and ‘charity’ inboxes. Perform administrative tasks such as filing, mail sorting, and processing outgoing business mail via the franking machine. Maintain cleanliness and organisation of all reception areas, ensuring literature and displays are up to date. Monitor and replenish basic office supplies.

Collaborate with Facilities to manage visitor check-ins through the Envoy Guest Management System, liaising closely with Security. Prepare and set up meeting rooms, coordinating with on-site catering for hospitality and refreshments. Represent the business with a positive, professional attitude and appearance at all times. Handle confidential and sensitive information with discretion. Provide occasional support for internal staff engagement activities. Manage correspondence relating to charity and fan requests, including administering fan competitions.

Undertake regular and ad hoc administrative support for other departments, such as assisting HR with new starter boxes, coordinating safety equipment for OH&S, and issuing supplier invites. If you are available and experience working on a reception then please apply online and I will screen your cv and contact you with more information if successful.