Document Controller

* ROLE CONTEXT
* Global Group Corp. and its associated Group businesses are involved in the coordination and delivery of complex international development, infrastructure, engineering and master planning programmes. These assignments can involve government authorities, programme managers, designers, planners, economists, survey and geospatial specialists, engineering consultants, contractors and other technical advisers operating across multiple jurisdictions and time zones.

The volume, sensitivity and technical complexity of project information requires a disciplined and auditable approach to document control and information management. The role will support the wider Group portfolio and may be deployed across different projects, business units and geographies in response to programme requirements.

* ROLE PURPOSE
* The Document Controller and Information Manager will take ownership of the day-to-day information management and document control environment across assigned Group programmes. The role will establish, operate and continuously improve the systems, procedures, workflows and controls required to ensure that project information is appropriately classified, secure, current, traceable and available to authorised users.

This is a hands-on project delivery role rather than a purely administrative position. The successful candidate will be expected to configure and manage Common Data Environments, including Aconex where applicable; produce project procedures and registers; coordinate formal information exchanges; monitor review and approval workflows; support users; audit compliance; and provide clear reporting to project leadership.

* KEY RESPONSIBILITIES
* · Own document control and information management arrangements across assigned projects from mobilisation through delivery and close-out.

· Establish, configure and administer project Common Data Environments, including Aconex where applicable, with appropriate workflows, permissions, access controls, metadata, status codes and distribution groups.

· Develop and maintain project-specific document control and information management procedures covering document numbering, naming conventions, revision control, status, review, approval, transmittal, supersession, archiving and controlled issue.

· Create and maintain master document and deliverable registers, ensuring that required submissions, planned issue dates, review status, approvals and final issue positions are visible and auditable.

· Manage formal incoming and outgoing project correspondence, transmittals, technical submissions, reports, drawings, schedules, registers and other controlled information.

· Check consultant and contractor submissions for completeness, numbering, metadata, revision status, document status and compliance with agreed project protocols before formal acceptance into review workflows.

· Coordinate document review and approval workflows, route information to the correct reviewers, monitor response dates and escalate overdue or blocked reviews to the relevant project lead.

· Maintain clear control of current, superseded and withdrawn information so that project teams can readily identify the latest approved or accepted version.

· Support programme management by linking information status to key activities, deliverables, approvals and milestones, and by highlighting information constraints that may affect progress.

· Maintain structured registers for RFIs, actions, decisions, comments, approvals, correspondence, deliverables and other information-management controls as required by each project.

· Support multilingual and translated document workflows where applicable, maintaining traceability between source documents, translated versions, reviews, revisions and…