Contract Administrator - FM

Equans currently has an exciting opportunity for a Contract Administrator - FM to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package. What will you deliver?

To provide an effective, professional administration support to operational / FM team

To advise sub-contractors regarding invoicing requirements and check validity of sub-contractors advice notes and invoices

Prepare, process and submit invoices to the client for work undertaken, monitor payments of invoices and take recovery action as necessary in accordance with standard procedures.  Assist with the preparation of correspondence, reports, tenders, presentations and other documents as required, maintaining confidentiality at all times

Assist with asset management, invoicing and purchasing

Working 40 hours per week, from 08.00 to 17.00, Monday to Friday  Who are we looking for?

Previous administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) is essential

Financially and commercially astute with experience of handling purchase orders, etc.

Excellent administration skills

High level of customer service skills and a good telephone manner

Excellent organisational and time management skills

Have a flexible approach to working, with the ability to work on own initiative and as part of a team.  What can we offer you?24 days annual leave (+ public holidays)
Life Cover equivalent to X1.5 times annual salary

Employee discount shopping schemes on major brands and retailers

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme2 corporate social responsibility days per year Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

Attractive Employee Referral Rewards Scheme Access to our growing employee networks
24/7 Employee Assistance Program and access to mental wellbeing appWho are we?  In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group. What’s next?  If this role is of interest to you, please click below to register, apply, and track your progress!

A member of our Resourcing Team will review your application and be in touch.  At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.

Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals. Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day.

Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success. For this role, you must have evidence of the right to work in the UK.…