Client Finance Coordinator

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Maintain administrative trackers; support routine setup requests by checking that mandatory information is present; chase missing information; route complete packs to the correct owner; maintain approved records and process notes.

Prepare billing administration packs using approved inputs and templates; gather invoice backup, PO references, project codes and approved billing details; track billing status, missing backup, approval gaps and PO blockers; locate documentation for routine queries.

Distribute approved AR, AP or working capital reports where required; maintain internal follow-up trackers; gather documentation or internal commentary requested by Credit Control, AP, Billing, local finance or the Regional Finance Lead; elevate blockers through agreed routes.

Perform first-pass administrative checks for data completeness, coding, missing time, missing backup, project references and tracker status; compare approved exports and trackers to identify omissions or obvious mismatches; prepare exception lists for accountable owners.

Run, download and save standard Workday or approved finance-system reports according to an agreed calendar and naming convention; populate pre-agreed templates and admin trackers; distribute routine status outputs to the agreed internal audience.

Retrieve, organise and file approved invoices, billing backup, POs, approvals, reconciliations, correspondence and other supporting documentation; track evidence requests and submit documentation to the accountable owner on time.

Maintain SOPs, task checklists, handover notes, reporting calendars and escalation routes; support safe transition of repeatable admin tasks by following agreed handover plans and controls; flag recurring manual work or unclear ownership.

Coordinate routine follow-up across UK finance, EMEA Client Finance, local finance, Billing / FSS, Credit Control, AP, account teams and Project Managers; send clear reminders, capture action owners and escalates when judgement is required.

• Degree, diploma or equivalent experience in finance, accounting, business administration or a related field.
• Strong written and spoken English, required due to the international EMEA working environment.
• Proficiency in Microsoft Excel and confidence working with structured data, trackers and recurring templates.
• Strong organisation, time management and attention to detail; able to manage recurring weekly and monthly deadlines.
• Comfortable working with finance systems and following documented processes accurately.
• Clear communication style and ability to follow up professionally with stakeholders across markets and time zones.
• Good judgement on when to expand rather than resolve independently.
• Ability to handle confidential financial, client and employee information appropriately.
• Service-oriented, process-minded and persistent in closing routine administrative actions.

• Experience in finance administration, billing support, client finance administration, shared services, project finance administration or AR/AP coordination support.
• Workday experience is a plus.
• Exposure to a professional services, agency or multi-market environment is preferred but not essential.
• Familiarity with purchase orders, invoices, invoice backup, project codes, WIP, AR/AP status reports and finance documentation is helpful.
• Additional EMEA language capability is a plus, particularly Spanish, Italian, French or German.
• Basic exposure to process improvement tools, SharePoint, Teams, Power BI or Power Automate…