Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

The UK Green Building Council is the industry network on a mission to radically transform the built environment in response to the climate and nature crises. We champion bold government action and bring together the full value chain of the industry to drive progress at pace and scale. This role offers an exceptional opportunity for a driven individual to be a part of addressing these urgent challenges.

The places where we live, work, gather, and play can—and must—be part of the solution, not the problem.

We are a multi-disciplinary team of passionate and skilled people from across the UK with a London office hub. As a green charity, we prize our welcoming and inclusive work culture, with wellbeing and professional development at its heart.

We are seeking a driven and capable Administrator to work across two core areas of the organisations’ operations; supporting both the Chief Executive with general administrative work and board governance, and also providing administrative and project management support to the wider team, to ensure the smooth running of their activities.

This 18-month fixed-term role supports UKGBC through a period of change management as we streamline organisation-wide processes. It offers a confident, reliable Administrator a great opportunity to apply their organisational skills toward our ambitious, urgent mission.

To succeed in this role you will have proven organisational and project management experience in an administrative support role in a busy working environment. You will have independent prioritisation skills, a positive, can-do attitude, and the ability to communicate confidently, with clarity and appropriate discretion, with stakeholders at all levels of experience and authority.

If you feel like you are the right person to make an impact in this vital role, read on.

We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability, or any protected characteristic. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. Our commitment to inclusivity means we support flexible work arrangements, ensuring work-life balance for all. We prioritise accessibility and will gladly accommodate any needs upon request, as we believe in providing a barrier-free recruitment process.

We recognise that people of colour, those from different socio-economic backgrounds, and those from minoritised groups are currently underrepresented at all levels within the industry. We're on the lookout for talented individuals with a wide range of skills and experiences and are eager to welcome candidates from underrepresented groups.

• Oversee Chief Exec’s calendar, ensuring appointments and meetings are scheduled efficiently, and required information is prepared in a timely manner with oversight of follow-up actions
• Scheduling and logistics of board and subcommittee meetings, acting as a liaison between the Chief Executive and Board of Trustees, fostering effective communication and collaboration
• Prepare board meeting materials, agendas, and minutes, ensuring accurate and timely distribution
• Screen and prioritise emails, taking appropriate action and escalating urgent matters appropriately
• Handle confidential and sensitive information with discretion, always maintaining strict confidentiality
• Prepare and edit correspondence, presentations, reports, and other documents as required
• Handle expense reports, invoices, and budget tracking
• Assist with special projects, research, and analysis as assigned
• Manage and maintain relevant files, records, and information…