Personal Assistant ITV Careers

This PA role sits at the heart of the International Studios team within ITV Studios, providing dedicated executive support to the Director of Production, Director of Finance, Director of Legal & Business Affairs and Director of HR. The PA role also supports the Director of Legal & Business Affairs in the Non-Scripted UK team within ITV Studios. You’ll play a vital role in helping these senior leaders to operate efficiently, collaboratively and ’re looking for someone who is much more than an exceptional organiser.

You’ll become a trusted partner to five senior leaders, anticipating needs, solving problems before they arise and helping create the operational space that allows them to focus on delivering business impact. This is a fast-moving, varied and highly collaborative role requiring outstanding organisation, excellent judgement, discretion and the confidence to work with senior stakeholders across an international business.

• Proactively manage complex and evolving diaries, balancing multiple priorities across international time zones, for:
• Director of Production – International Studios
• Director of Finance – International Studios
• Director of Legal & Business Affairs – International Studios
• Director of HR – International Studios
• Director of Legal & Business Affairs – Non-Scripted UK
• Build trusted working relationships with each executive, understanding their priorities and anticipating future needs.
• Protect executive time by identifying conflicts, resolving issues before they arise and ensuring priorities remain aligned to business needs.
• Manage confidential information with absolute discretion and professionalism.
• Coordinate meeting requests and day-to-day administration, ensuring timely responses and excellent stakeholder management.

• Take ownership of all UK and international travel arrangements, creating seamless end-to-end itineraries including flights, accommodation, transfers, meeting schedules, travel documentation, restaurant reservations where appropriate and contingency planning.
• Manage executive expenses, purchase orders and invoice processing accurately and efficiently.

• Coordinate internal and external meetings across multiple international time zones, liaising with attendees and managing any scheduling changes.
• Manage meeting logistics, including room bookings, refreshments, agendas and presentation materials.
• Prepare clear and engaging presentations using Google Workspace, in line with established templates.
• Attend meetings, take accurate minutes and circulate meeting notes and recordings.
• Support internal communications, presentations and department updates.
• Organise conferences and events, including coordinating speakers, arranging restaurant bookings and managing related logistics.
• Maintain organised filing systems and documentation across Google Drive.
• Build excellent relationships with PAs and stakeholders across ITV Studios and internationally.
• Support the wider International Studios team as needed.

• Significant PA experience supporting senior executives within a fast-paced organisation.
• Experience managing multiple senior stakeholders and competing priorities.
• Proven experience coordinating complex international travel.
• Strong financial administration experience, including expenses, purchase orders and invoice management.
• Advanced knowledge of Mac and Google Workspace (Gmail, Calendar, Docs, Sheets and Slides).

• Experience working within an international environment, including coordinating meetings across multiple time…