Manager & Executive Assistant

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit. Brio supports Blackstone’s Real Estate Debt Strategies(“BREDS”) investments across the globe. The company provides support across key functions, including corporate, transaction, and management services. The critical infrastructure and capabilities Brio provides for BREDS allows for effective support in the management of its global portfolio.

Today, BREDS has more than $76 billion of investor capital across high yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies. BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector.

The UK Office Manager & Executive Assistant is responsible for the smooth day-to-day operation of Brio’s London office while providing high-quality administrative support to senior leaders. The role combines hands-on workplace management with proactive executive support, helping ensure the office, employees, visitors, meetings and leadership priorities are coordinated efficiently and professionally.

This is a highly visible, service-oriented role requiring sound judgement, discretion, strong organization and the ability to anticipate needs. The individual will serve as the primary point of contact for office-related matters in London and a trusted partner to the executives they support.

This is a full-time, London-based role with an in-office expectation of five days per week requiring a high degree of independence, sound judgment, and consistent ownership of competing priorities.

• Own the daily operation and readiness of the London office,maintaininga professional,welcoming and high-quality workplace experience.
• Welcome visitors, coordinate guest access and manage incoming calls,post, couriers and deliveries.
• Coordinate building access, passes, security requirements, visitorregistrationand other facilities-related needs.
• Oversee meeting rooms, seating plans, deskassignmentsand workspace utilization, particularly during periods of growth or high occupancy.
• Manage office supplies, food and beverages,monitoring inventory andcoordinatingorders and deliveries with approved vendors.
• Coordinate internal meetings, teameventsand office activities, including logistics, catering, room set-upand technology support.
• Maintain office calendars, shared resources, workplace guidance, emergencyproceduresand other local office documentation.
• Partner with building management and service providers to resolve facilities issues promptly andminimizedisruption.

• Provide proactive day-to-day support to designated senior leaders, managing competing priorities with discretion and sound judgement.
• Own complex diary management, including scheduling,prioritizing and resolving conflicts across internal and external commitments.
• Coordinate domestic and international travel, preparing detailed itineraries and responding quickly to changes.
• Prepare and process expenses,invoices and related documentation accurately and on time.
• Coordinate meetings, including agendas, materials, rooms, technology,catering and follow-up actions.
• Draft, review and format professional correspondence,presentations and other materials for internal and external audiences.
• Capture meeting notes,actions and decisions where required, andhelp drivetimelyfollow-through across stakeholders.
• Act as a professional and responsive point of contact for colleagues, clients,vendors and other external parties.
• Handle sensitive and confidential information with the highest degree of discretion.

• At least 5 years of experience in executiveassistance, office management, workplace servicesor a comparable administrative role in a professional corporate environment.

• Demonstrated experience supporting senior executives and managing complex diaries,traveland meeting logistics.

• Strongorganizationalandprioritizationskills, with the ability to manage multiple work streams and changing demands calmly and reliably.

• Excellent written and verbal communication skills, with a polished and professional approach to a wide range of stakeholders.

• High standards of discretion, judgement,confidentiality and attention to detail.

• A proactive, service-oriented mindset and the ability toanticipateneeds,identify issues and take ownership through resolution.
• Experience coordinating vendors, invoices,…