Business Affairs Coordinator

TBWA Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world's most iconic brand.

This is an exciting early-career opportunity to join a collaborative, high performing EMEA Business Affairs team. The role provides high-level administrative and operational support across the region, ensuring senior Business Affairs and Operations leadership can operate efficiently and effectively.

You’ll play a central role in coordinating diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed. It’s a strong foundation role for someone looking to build a career in advertising, operations, or business affairs.

We’re looking for someone organised, proactive and a fast learner. Someone who takes pride in precision, shows initiative, enjoys enabling others to perform at their best and thrives in a fast‑paced, international environment. The role requires flexibility when coordinating across multiple time zones to ensure seamless collaboration with colleagues and partners globally.

This is an exciting early-career opportunity to join a collaborative, high performing EMEA Business Affairs team. The role provides high-level administrative and operational support across the region, ensuring senior Business Affairs and Operations leadership can operate efficiently and effectively.

You’ll play a central role in coordinating diaries, meetings, travel, finance processes and documentation, while gaining hands‑on exposure to how global advertising projects are managed. It’s a strong foundation role for someone looking to build a career in advertising, operations, or business affairs.

We’re looking for someone organised, proactive and a fast learner. Someone who takes pride in precision, shows initiative, enjoys enabling others to perform at their best and thrives in a fast‑paced, international environment. The role requires flexibility when coordinating across multiple time zones to ensure seamless collaboration with colleagues and partners globally.

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise
• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed
• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses
• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion
• Build strong relationships with teams and assistants across our global network
• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing
• Work with the Traffic Manager on You Tube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets
• Maintain Business Affairs resource tools and trackers covering usage, training and company policies
• Develop internal and client‑facing presentation materials with the global network
• Maintain and manage NDA templates across the global network
• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise
• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed
• Organise senior executives’ end‑to‑end travel, including flights, accommodation, visas and expenses
• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion
• Build strong relationships…