Marketing Operations & Administrative Coordinator

At Bridge to Life, you’ll have the opportunity to contribute to meaningful work in a growing

global organization. We value collaboration, accountability, innovation, and people who are

willing to roll up their sleeves and help build solutions.

Bridge to Life Ltd. is a medical device company dedicated to advancing organ preservation and

perfusion in transplantation. The Company develops and commercializes solutions that help

protect and assess donor organs, including its cold storage and flush solutions, and the

Vita Smart hypothermic oxygenated perfusion (HOPE) system. As Bridge to Life scales its U.S.

commercial presence and global operations, we are building a high-performing team

committed to improving outcomes for transplant patients.

The Marketing Operations & Administrative Coordinator provides structured administrative, logistical,

and operational support to the marketing and commercial teams, ensuring the smooth delivery of

conferences, training, tenders, studies, and other marketing initiatives across markets outside the US

(OUS). Based in London alongside the Senior Manager, International Marketing, this is a hands-on

coordination role covering event logistics, shipping and inventory, Salesforce data upkeep, collateral and

translation coordination, and back-up support for customer service and order processing. The

Coordinator applies — but does not create — the Bridge to Life global brand standards, ensuring all

supported materials remain consistent with the global brand and messaging architecture under the

direction of the Senior Manager.

• Coordinate logistics for conferences, workshops, and training events, including bookings, shipments, banners, materials, demo equipment, and stand materials.
• Manage event documentation: agendas, feedback forms, speaker information, media release forms, contracts, and follow-up actions.
• Support planning for workshops, including travel arrangements and venue coordination.
• Arrange shipments of kits, cannula samples, demo machines, and other disposables for research projects, demos, and customer events.
• Maintain visibility of kit plans, demo stock, and disposables for workshops.
• Support collection and replacement of faulty kits and sensors, and organize collections for
• unused equipment.
• Provide back-up support for customer service and order-processing activities, including order related
• paperwork, coordination with customer services, replacement shipments, customer
• communications, and follow-up on supply issues.

• Maintain and update Salesforce records, including duplicate account clean-up, opportunity and dashboard updates, and territory alignments.
• Prepare basic reports and data extracts for sales and marketing.
• Support website, homepage, and social media updates by providing content and event details as required.
• Track and organize marketing materials — hard copy and digital — and ensure they are up to date and consistent with the global brand.
• Coordinate translation checks with sales and clinical teams and manage language-specific resources and video/You Tube links.
• Support the development and distribution of marketing assets from events (e.g., symposium videos, case studies), applying established brand standards.

Provide administrative and coordination support for OUS tenders, studies, and related documentation.

Support compliance-related administrative tasks, ensuring accuracy and completeness of records.

• Event & Operational Delivery
• Conferences, workshops, and events supported smoothly, with materials, shipments, and demo equipment delivered accurately and on time.
• Data & Systems Accuracy
• Salesforce records…