Personal Assistant to Managing Director; Business,Innovation Banking & Data Office,Share Job London area,Greater London England UK

This is a high-impact and highly visible opportunity for an exceptional Personal Assistant with proven experience supporting Executives. Working in close partnership with the Managing Director, Business, Innovation Banking & Data Office within Business & Commercial Banking (BCB)
Operating as a trusted extension of the Executive, you will exercise exceptional judgement, discretion and business awareness
You will anticipate needs, protect strategic time, manage complex information flows and act as a credible gatekeeper with senior leaders, customers and external stakeholders. Success requires composure, resilience and flexibility in a fast-paced environment, together with regular presence in London
Working as part of a job-share partnership, providing seamless support across a three-day working week (two office-based days and one day working remotely)
Diary, Inbox & Time Management:
Own and optimise a complex, fast-moving Executive diary, aligning time to strategic priorities, anticipating dependencies and resolving conflicts with minimal escalation
Inbox and correspondence management, identifying priorities and progressing matters independently within agreed parameters
Coordinate internal and external meetings, ensuring effective preparation, logistics and follow‑up
Act as a trusted gatekeeper, balancing access with the Executives priorities and commitments
Governance & Executive Meeting Support:
Working closely with the wider Executive Office, ensure meeting administration is handled with rigour, including agenda coordination, paper collation, version control, actions tracking and follow‑up
Handle personal, commercially sensitive and confidential information with exceptional discretion, accuracy and professionalism
Administrative & Operational Support:
Deliver accurate, timely and compliant administrative support, including expenses, approvals, Workday tasks, holiday tracking and recruitment administration
Arrange UK and overseas travel and accommodation, adjusting at short notice where required and ensuring policy and budget compliance
Work closely with the wider Executive Office to support leadership meetings, offsites, events and visits, ensuring smooth end‑to‑end delivery
Events, Engagement & UK-wide Support:
Provide flexible support across the UK to enable effective delivery of:
Customer meetings and visits
Colleague town halls and engagement sessions
Regional and national conferences, events and external engagements
Support logistics, preparation and on-the-day coordination for high‑profile engagements involving customers, colleagues and external stakeholders including government officials
Business Knowledge & Proactive Support:
Build and maintain a strong understanding of the business, its strategy, priorities and key stakeholders
Act as a central point of contact for the Executive office on diary, logistics and coordination matters
Anticipate issues, spot risks and identify opportunities to improve administrative processes and ways of working
Stakeholder Management & Professionalism:
Build strong, trusted relationships with senior leaders, peers, external contacts and the wider BCB Executive offices
Communicate clearly, confidently and professionally, handling sensitive matters with discretion and care
Act as a role model for professional standards, behaviours and values

Benefits

A generous holiday allowance:
You’ll be eligible for a minimum of 22 days holiday (excluding bank holidays), rising to 30 days based on length of service and grade.
A flexible way of working:
Whether you want flexibility over your location or when you log on, together we can create an approach that works for you and for the business.
Family leave:
Up to 63 weeks of maternity or adoption leave. Statutory maternity or adoption pay…

Personal Assistant to Managing Director; Business, Innovation Banking & Data Office, Share