Admin Officer

Salary: Scale 5, Points 12–15 (£32,985–£34,532 pro rata)
Hours: 40 hours per week, term time only
Working hours: Within school office opening hours of 7.30am–4:30pm
Reporting to: School Business Manager
Location: Primary school setting, working across the EYFS/KS1 or KS2 site as required

Are you an organised, proactive and professional administrator who enjoys working in a busy school environment?

We are seeking a committed and enthusiastic Administration Officer to join our primary school team. This is an exciting opportunity for an experienced school administrator to play a key role in ensuring the smooth and effective running of our school’s administrative systems and day-to-day operations.

Working closely with the School Business Manager, you will support a wide range of administrative functions, helping to maintain accurate records, deliver efficient processes and provide a welcoming, professional service to pupils, parents, staff and visitors.

The successful candidate will be flexible, highly organised and confident managing competing priorities while maintaining a high standard of accuracy and customer service.

The successful candidate will be responsible for:

• School administration: Providing general administrative support and helping to maintain effective school systems and procedures.

• Admissions and transitions: Undertaking administrative duties relating to pupil admissions and transitions.

• Pupil attendance: Recording pupil attendance and absences, contacting parents on the first day of absence and working with colleagues to support improvements in attendance and punctuality.

• Staff attendance: Maintaining accurate staff absence records and keeping the Senior Leadership Team informed in line with school procedures.

• Data management: Maintaining staff and pupil databases, completing statutory census returns and submitting reports to the local authority and Department for Education.

• Finance and payments: Recording dinner money, after-school club payments and school trip monies, and following procedures for outstanding balances.

• Orders and stock control: Ordering school supplies and uniform, maintaining inventories, checking deliveries and ensuring items reach the correct departments.

• Office coordination: Maintaining the school diary, coordinating school dinners, arranging school trips, booking staff training and keeping training records up to date.

• Reception and visitor management: Acting as a first point of contact for visitors, managing incoming mail, supporting meetings and hospitality, and ensuring visitors follow school policies.

• Facilities and IT administration: Reporting photocopier faults, liaising with the external website designer and supporting procedures for the security of school IT equipment.

We are looking for someone who can demonstrate:

• At least one year of experience working in a school office.

• Experience of managing databases, school admissions, pupil attendance and punctuality.

• Experience of working collaboratively within a team and providing front-line services to a range of stakeholders.

• An understanding of working within statutory and regulatory requirements.

• Strong organisational, planning and time-management skills.

• The ability to manage your own workload, work independently and use your initiative.

• The ability to work under pressure, prioritise tasks and meet deadlines.

• Excellent verbal and written communication skills.

• Confidence using a range of IT packages and the ability to analyse, use and present data.

• GCSE English and Maths at grade C or equivalent.

Experience of managing school dinner money systems would be an advantage.