Property Administrator

A 1st class administration role has arisen within a City based Property lender. The main responsibilities cover all aspects of property admin ( similar skills to a letting administrator) such as, Insurance Adding newly repossessed properties to the appropriate insurance policy. Instructing insurance inspectors/contractors and arranging for keys to be sent to them to provide access. Managing and following up on insurance claims, including liaising with insurers, contractors and other relevant parties.

Cancelling insurance following redemption, or completion of a property sale, and ensuring records are updated accordingly. Property inspections, maintenance and repairs Reviewing property reports received from Oracle following possession and identifying any matters requiring immediate attention, such as leaks, broken windows, security issues or urgent repairs. Assisting with instructing and coordinating contractors for maintenance and repair works. Following up with contractors and other parties to ensure required works are progressed.

Uploading and maintaining property photographs on the relevant file. Key management Keeping track of keys held for repossessed properties. Arranging for keys to be sent to estate agents, contractors, insurance inspectors and other relevant parties as required. Following exchange of contracts, arranging for all spare sets to be sent to the appointed estate agent, including keys held in the office and requesting the return/forwarding of keys held by insurance inspectors or contractors.

Estate agents and marketing Assisting with the instruction of estate agents. Obtaining auction appraisals where required. Assisting with the administrative side of agent instructions and ensuring relevant information, keys and documentation are provided. Utilities and Council Tax Dealing with utility providers for electricity, gas and water at repossessed properties, including investigating and resolving invoices or arrears issues. Arranging payment/processing of valid utility invoices.

Applying for the relevant Council Tax exemptions for residential properties. Dealing with the appropriate local authority regarding business rates/discounts or exemptions for commercial properties. Invoices and payments Processing invoices. Checking invoices against the relevant property/case and ensuring that they are sent for payment correctly. Investigating invoice queries with suppliers, contractors or service providers where required. Redemptions and sales Obtaining details of any outstanding fees and costs required for redemption or completion of a sale.

Assisting with administrative requirements leading up to completion. Asset tracing and case administration Instructing asset traces. Logging asset trace results and ensuring they are uploaded/saved to the file. Ensuring property photographs, reports, and any other relevant documentation are uploaded on the file. Providing general administrative support to the repossessions team and assisting with follow-ups and outstanding actions across the property portfolio.

The role is offered on a permanent, full time office basis, offering a comprehensive range of benefits including 25 days holiday, pension and supporting benefits. Interviews available immediately.