Team Assistant to Executive Committee

Location: Greater London

Team Assistant to Executive Committee# HKEX Career## Team Assistant to Executive Committee Apply:
UK-London:
Full time:
Posted Today:
R004600

Team Assistant to Executive Committee
** Shift Pattern:
** Standard 40 Hour Week (United Kingdom)
** Scheduled Weekly

Hours:

** 40
* * Corporate Grade:
** E - Associate
** Reporting Line:**(UK Division) Corporate
*
* Location:

** UK-London
** Worker Type:
** Permanent  
** About the London Metal Exchange and LME Clear:
** The London Metal Exchange is the world centre for industrial metals trading. Most of the world’s global non-ferrous futures business is conducted on the LME’s three trading platforms totalling $18 trillion, 178 million lots and 4 billion tonnes with a market open interest high of 1.8 million lots in 2024. All trades are cleared and settled by LME Clear. Participants can transfer or take on price risk against aluminium, copper, nickel, tin, zinc, lead, molybdenum, cobalt, lithium, steel scrap, rebar and hot-rolled coil as well as alumina, aluminium premiums and alloys.

The LME and LME Clear are HKEX Group
** Overall Purpose of Role****:
** The team assistant provides a high level of administrative assistance to the LME Clear C-Suite to enable them to operate effectively and manage the day-to-day functions within the Clearing House.

To work closely with the LME Clear Senior EA, ensuring that there is a coordinated approach across the business departments to support internal processes.  In addition, to provide support to the Senior EA, as and when required in terms of diary management for the LME Clear CEO, in her absence.
** Responsibilities:
*** Administration and operational support for the LME Clear C-Suite/ Executive Committee members (“ExCom”)
* Assist C-Suite to manage workload and business deliverables
* Extensive diary management e.g. communicate, book, update, cancel internal and external meetings as required. Effectively manage and resolve meeting conflicts when they arise.
* Respond to incoming correspondence and telephone calls in the ExCom’s absence
* Work collaboratively across LME and LME Clear for calendar planning for business trips, conferences and client visits which may involve LME Clear C-Suite/ ExCom.
* Ensure effective liaison across LME and LMEC administrative functions, as required to assist with the smooth running of events.
* Work closely with various business departments to support internal processes.  Travel and accommodation
* Responsible for arranging travel and accommodation for LME Clear C-Suite
* Make sure business trips are booked appropriately
* Keep track of department budgets and ensure all requests made are within the approved budget, provide an update to the Senior EA.
* Make sure trips are booked within policy guidelines, and the correct approvals have been sought
* Raise Purchase Requests for relevant travel  Administration support
* To assist the Senior EA and deputise in her absence
* Assist the Senior EA in CEO administration tasks as required
* To assist in any SharePoint administration for the Clearing teams, as required
* Raise any HR related form, as required (new starter, contractor approval, IT notification)
* Prepare expenses claims both cash and corporate card – team members must provide expenses at least 48 hours before submission deadline
* Raise IT Support tickets on behalf of team members
* Receipting of Purchase Orders
* Providing Contract Coversheets where applicable and seeking correct signatures for approval
* Budget tracking, Raise Purchase Requests as required by team members and department Contractors (as required)  Ad hoc projects as required
* Support planning of Clearing events/activities and LMEC hosted events
* Provide support on BAU processes as agreed, support preparation of team deliverables
* Provide…