Operations Admin Coordinator

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Make a Real Difference Behind the Scenes

Operations Admin Coordinator (Portuguese and/or Spanish speaking)

• 10 month Fixed Term Contract
• University College London (UCL), Bloomsbury Campus, London WC1E 6HX
  
• 40
  hours per week
• Working:Monday to Friday 8am - 5pm occasional flexibilty required
• Essential Portuguese and/or Spanish speaking and excellent verbal and written English

At Sodexo, we believe that exceptional services start with exceptional people. We're looking for an organised, proactive, and people-focused Operations Admin Coordinator to join our Soft Services team at the prestigious University College London (UCL) campus. This is an exciting opportunity to play a key role in supporting one of the UK's leading academic institutions while helping to create a safe, clean, and welcoming environment for students, staff, and visitors.

As the Operations Admin Coordinator, you'll be the organisational backbone of our Soft Services operation, providing essential support to managers, frontline teams, suppliers, and stakeholders across campus. You'll help ensure everything runs smoothly behind the scenes while delivering excellent customer service every day.

We're seeking an enthusiastic administrator who is highly organised, detail-oriented, and confident working with multiple priorities.

If you're someone who thrives in a fast-paced environment, loves variety, and enjoys being at the heart of operations, we'd love to hear from you

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

• Previous experience in an administration or operations support role.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• A proactive, customer-focused approach.
• Excellent spoken and written English.
• Ability to build positive working relationships at all levels.
• Experience with in facilities management, soft services, cleaning, or support services environments.
• Experience supporting payroll, HR, or recruitment processes.
• Knowledge of UKG Pro or workforce management systems.
• Spanish and/or Portuguese language skills.

Working with Sodexo is more than a job; it’s a chance to be part of something greater.

You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Enhanced contributory pension scheme of up to 16%
• 27 days holiday + Bank holidays + an additional 6 closure days.
• Life assurance
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more.

We’re a Disability Confident Leader employer.

We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

We are all…