Project Coordinator

Join to apply for the Project Coordinator role at London Marathon Events

Join to apply for the Project Coordinator role at London Marathon Events

About us London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon,Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine), through our extensive outreach programmes working with schools and community groups in London and across the UK and through our network of wholly owned or partially owned companies, such as Maverick, Run 4 Wales, Loch Ness Marathon Ltd, Caledonian Concepts, Athletic Ventures and Friday Night Lights.

Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.

Our values are integral to who we are, how we work and what we do:

• Innovate – together we enable new ideas

• Customer first – together we go the extra mile for all

Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and cultureto the company. This difference brings with it great strengths, including diversity of thought. So,if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.

About the role

The Project Coordinator will work as part of the Project Management team, taking responsibility for the project coordination and administrative tasks across of London Marathon’s suite ofevents.

This role will be accountable for the administrative tasks across the program management function. Additionally, the role will be accountable for running the  boards and Teams channels in line with the overarching project management framework. This will involve coordinating project work, monitoring progress and reporting on event projects to ensure theyare completed on time and to a high standard.

The Project Coordinator works closely with the Event Leads and other Project Managers and has responsibility for supporting event project work and work streams. The role will also involve liaising with different areas of the business to track and monitor updates, deliverables and milestones and facilitate meetings to help resolve problems, where required.

Key Responsibilities

• Project Coordination across Events including delivery of event admin

• Project Management support across small scale events

• Accountable for  project plans, event milestones and deliverables

• Accountable for setting the agenda for Event Planning meetings as per annual planning cycle - take actions, minutes and update  board appropriately

• Work with the rest of the Project Management Team to ensure a seamless and consistent project management approach across all events

• Manage and track Event planning team actions and deadlines

• Manage Event Delivery meetings & keep projects moving forwards across full calendar cycle

• Accountable for identifying and escalating risks and issues for the project to the Event Leads and Senior members

• Ensure maximum co-ordination of resources throughout the organisation

• Facilitate effective cross functional and interdepartmental planning

• Provide support at key internal and external stakeholder meetings

• Coordinate and arrange meetings

• Facilitate and document Project Management Debrief Process and delivering of report

General Administrative Duties

• Collation of the…