Executive Assistant

Pure Gym is the No.1 gym operator in the UK, and the 4th largest gym operator worldwide. With 700+ gyms and over 2 million members across the UK, Europe & the US, we are the gym where Everybody is Welcome. We champion diversity and are committed to providing a workplace where everyone feels free to be. We’re proud to be recognised as a Top Institute Employer, reflecting our commitment to excellence in employee experience and workplace culture.

See our careers page for full benefits.

• Free nationwide gym membership for you + 1
• Hybrid working
• A truly flexible working culture
• Personal private healthcare, including digital GPLife insurance x4
• Company pension contribution
• 25 days annual leave, plus 1 personal day
• Option to purchase additional holiday (up to 10 days)
• Great learning & development resources
• Enhanced maternity pay, paternity and adoption leave

Location:

London (4 days in the office)

Type:
Full Time

Contract type:
Perm

We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth.

This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the Pure Gym strategic agenda.

• Time and Schedule Management
  • Excellent diary management across multiple diaries
  • Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
  • Experience planning and executing on-site and off-site meetings and events
• Service And Relationships
  • Interface between Executive Team ensuring communication and relationships are strong
  • Interface to external stakeholders/Board (LGP, KKR etc.)
  • Manage inbound queries and invites professionally and appropriately
  • Letter and email drafting/management
  • Meeting support – deck preparation and where necessary minute taking
• Travel
  • Domestic and International Travel
  • Flight bookings
  • Train bookings
  • Hotel bookings
  • Taxi bookings
  • Visa procurement when necessary
• Personal Support
  • Management of work commitments in line with personal and family commitments
  • Expenses – inputs and authorizations
  • Personal moments – birthday gifts & cards etc.
  • Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface
• Office Management
  • Welcoming visitors, being the face of the brand, organising refreshments, where needed
  • Manage post and correspondence distribution
  • Meeting room management to include working closely with the IT Team on all IT equipment needs
  • Ordering and managing stationary supplies
  • General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
  • Responsible for office internal communications
  • Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner
  • Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
  • Monthly office H&S checks and reporting to the H&S team
• Supporting The Pure Gym Engagement Agenda
  • General support with organising company-wide events and conferences
  • Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.

• Confidence and capability using all of the following to a good standard
• PowerPoint, Word and Excel
• Diary management through Outlook
• Skilled in written communication
• Skilled host and ‘face of the brand’ to external partners or stakeholders
• Ex…