PA to MD & Marketing Director; FTC) NBCUniversal Est Administrative Assistant - Director

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London, Administrative Assistant
- Posted 2 months ago
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Job Description
** PA to Managing Director & Marketing Director, Universal Pictures International UK & EIRE
***
* Location:

** London, Central St Giles (Hybrid)
** OVERVIEW
* * This role provides comprehensive administrative and executive support to the Managing Director and Marketing Director and acts as a central point of contact for the UK & Ireland team, helping facilitate communication, coordination and engagement across the business.

The role supports the MD & Marketing Director by disseminating information, anticipating challenges, managing stakeholders, coordinating team activities and supporting ad hoc projects, whilst helping shape the culture of the UK & Ireland team.
** KEY**### Responsibilities
* Gatekeeper to MD & Marketing Director’s office, fielding enquires and requests, disseminating information and updating on projects
* Diary management and scheduling across time zones
* Domestic and international travel organisation
* Coordinating in-person and virtual meetings and presentations
* Processing expenses, POs and invoices
* Liaising with internal and external stakeholders of all levels including VIPs and filmmakers
* File management and maintaining contacts and distribution lists
* Ensuring smooth running of MD & Marketing Director’s offices including booking couriers, facilitating IT support, meeting and office bookings etc.
* Managing contacts and email distribution lists
* Acting as central point of contact for the UK & Eire team, helping connect teams, disseminate information and support effective communication across the business
* Building relationships across PA network and providing holiday cover for administrative tasks including arranging meetings and raising POs across the Marketing team
* Coordinating internal screenings and collating feedback
* Coordinating and managing onboarding activities, team offsites, training, recognition initiatives and social events that support engagement and culture across the team.
* Working alongside HR partners to support employee engagement initiatives and coordinating internal communications across the UK & Ireland team.
* Support on / coordinating other ad hoc events as required. Including but not limited to: premieres, guest lists, event ticketing, special screenings, BAFTA, set visits, events and experiential activations; supporting during the events as needed
* Creating and maintaining bespoke presentations for the Marketing team
* Arranging NDAs
* Organising internal and external Marketing sessions and conferences
* Supporting with Marketing brainstorms including organisation of rooms and catering, presentations and guest lists
* Taking minutes, tracking actions and supporting follow-up for key internal meetings.
* Occasionally required to work out of hours### Skills & Technologies Diary Management Scheduling Travel  Coordination Stakeholder Management Expense Processing File Management Meeting Coordination Presentation Creation Internal Communications Event Coordination